Support Services Assistant

About the role

Join ENTEK in Lebanon, Oregon. ENTEK is excited to welcome a Support Services Assistant to their team.

Responsibilities

• Provide administrative, hospitality, and office support that helps keep ENTEK's daily operations running efficiently.
• Prepare correspondence, reports, presentations, and business documents.
• Deliver exceptional customer service while responding to employee, visitor, and vendor inquiries.
• Serve as the primary backup for the Receptionist, providing front desk coverage during breaks, vacations, and absences.
• Answer and direct incoming multi-line telephone calls professionally and efficiently.
• Welcome visitors, vendors, applicants, and guests while managing visitor sign-in procedures.
• Cook up conference room reservations and company vehicle scheduling using Microsoft Outlook and other scheduling tools.
• Print and distribute daily conference room schedules and related communications.
• Maintain office supply inventories and coordinate replenishment of materials.
• Receive, sort, distribute, and process incoming and outgoing mail and packages.
• Cook up shipping services, postage requirements, and monitor postage meter balances.
• Pick up mail from the U.S. Postal Service and complete occasional company errands.
• Support employee recognition programs, company meetings, community outreach activities, and special events.
• Cook up meeting room setup, hospitality services, food service, and event preparation.
• Operate and troubleshoot office equipment, including copiers, printers, scanners, and postage systems.
• Cook up service requests and repairs for office equipment as needed.
• Maintain compliance with company procedures, safety policies, and administrative standards.

Requirements

• A high school diploma or GED.
• A valid driver's license with an acceptable driving record.
• Two (2) or more years of administrative, office support, customer service, or related experience preferred.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Strong organizational, time-management, and multitasking abilities.
• Exceptional attention to detail and accuracy.
• Basic mathematical skills.
• The ability to communicate effectively in English.

What Makes ENTEK Different

• Respect – valuing each person and every contribution.
• Innovation – pushing boundaries with creativity and technology.
• Commitment – to our people, our customers, and our future.

Your Work Schedule

This is a full-time, non-exempt position working Monday through Friday, approximately 6:45 AM to 4:00 PM. Occasional schedule flexibility, overtime, or adjusted hours may be required to support company events, reception coverage, or business needs.

Company Information

Learn more about us at www.entek.com and discover the opportunities waiting for you. ENTEK is an equal opportunity employer. ENTEK's locations are non-smoking.