Supplier Engagement Program Coordinator Administrator I

Main Purpose of Job

The Supplier Engagement Program Coordinator supports the implementation and day-to-day operations of a statewide network designed to help historically underserved businesses in successfully competing for state and local government contracts. This position, serving a two-year term, reports to the Supplier Network Administrator and focuses on program coordination, communications, training support and facilitation, and accompanying administrative tasks.

Position Duties

• Execute daily program operations, including scheduling, logistics, and workflow management.
• Cook up calendars and activities with internal staff and external partners to ensure timely delivery.
• Facilitate training sessions, workshops, and events by managing registrations and preparing materials.
• Act as a direct point of contact to help participants navigate program resources and track their engagement.
• Manage program communications, including newsletters, social media, and outreach campaigns.
• Respond to participant inquiries and maintain contact lists to support recruitment efforts.
• Maintain accurate participant records and program data in internal systems.
• Support the compilation of reports and performance metrics.
• Absorb administrative support. Organize files, maintain documentation, and ensure adherence to standard operating procedures.
• Aid in financial tasks, such as invoice and expense tracking, and contribute to special projects as assigned.

Desired Or Preferred Qualifications

• Experience with government procurement, public purchasing, or contracting processes.
• Experience supporting small businesses, historically underserved businesses, or other supplier diversity initiatives.
• Experience maintaining and tracking program data using spreadsheets, databases, or other information management systems.
• Experience coordinating virtual and in-person events, conferences, and/or educational programs.
• Experience developing communication materials such as newsletters, marketing materials, or website content.
• Experience supporting budget tracking or grant-funded programs.

Limitations On Selection

Strong preference will be given to candidates who possess the following preferred qualifications:

• Experience with government procurement, public purchasing, or contracting processes.
• Experience supporting small businesses, historically underserved businesses, or other supplier diversity initiatives.
• Experience maintaining and tracking program data using spreadsheets, databases, or other information management systems.
• Experience coordinating virtual and in-person events, conferences, and/or educational programs.
• Experience developing communication materials such as newsletters, marketing materials, or website content.
• Experience supporting budget tracking or grant-funded programs.

Special Requirements

• This position will require travel to offsite locations for in-person events throughout the State of Maryland.

Selection Process

• It is important that you provide complete and accurate information on your application.
• All information concerning your qualifications must be submitted by the closing date; information submitted after the closing date will not be considered.
• Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week; you must include the time spent on such activities on your application.
• You may submit your transcript as part of the application process.
• Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position.
• You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

Benefits

• Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents.
• The State of Maryland will subsidize the remaining 75% of the cost for these benefits.
• You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.
• Leave may be granted to a contractual employee who has worked 120 days in a 12-month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

Further Instructions

Interested applicants should email a resume and cover letter to dgs.resumes@maryland.gov, including “Supplier Engagement Program Coordinator” in the subject line.

For questions, call our HR Office at 410-767-4985.

For more information about DGS, please visit: https://dgs.maryland.gov/.

DGS is an Equal Opportunity Employer.