Administrative Coordinator - Purchasing

Job Summary

This position provides jobsite administrative and secretarial support for project management, field staff, and onsite engineering team in the respective jobsite office location.

Essential Functions

• General secretarial duties such as typing and photocopying general correspondence including letters, proposals, presentations, reports, agreements, contracts, and memos from notes or dictation.
• Sending various correspondence via U.S. mail, fax, messenger, UPS, FedEx, etc.
• Develop/edit, copy, assemble proposals, submittals, plans and presentation packages.
• Maintain accurate filing system and project document control.
• Update and maintain daily report logs.
• Update and maintain field time sheets and support certified payroll reporting.
• Manage/coordinate field deliveries & associated paperwork.
• Manage/coordinate site security access documentation for the ACCO field staff.
• Facilitate & maintain safety documentation & supplies for the field staff.
• Cross-training on the Glendale office switchboard for backup purposes.
• Schedule meetings, including rooms and caterers (where applicable).
• Take and transcribe meeting notes.
• Make travel and/or training/conference arrangements.
• Maintain jobsite supplies.
• Other duties or responsibilities as assigned by supervisor.

Education And Experiences

• High School Diploma or equivalent.
• College degree preferred.
• Intermediate-plus proficiency in MS Word and MS PowerPoint.
• Basic proficiency in MS Excel.
• Two-plus years’ experience in the construction and/or contracting industry in an administrative support position.

Physical Requirements

• Must regularly lift and/or move up to 30 pounds, frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds.
• While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms.
• Specific vision abilities required by this job include Close vision and Ability to adjust focus.
• The employee is frequently required to sit and talk or hear.
• The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.
• The noise level in the work environment is usually moderate.

About Us

ACCO Engineered Systems is one of the largest mechanical contractors in the country. Since 1934, owners and builders have selected ACCO to design, install, and maintain more than 250,000 mechanical projects. ACCO is dedicated to the design, fabrication, installation, maintenance and service of commercial and industrial HVAC, refrigeration, plumbing, process piping, and building automation systems. ACCO IS AN EQUAL OPPORTUNITY EMPLOYER AA M/F/V/D. We proudly hire U.S. Military Veterans, and those qualified are encouraged to apply.

Equal Employment Opportunity is The Law

We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other characteristic protected by law.