Supervisor, Training Program Administration

About the role

The Supervisor, Training Program Administration at Regions Hospital/RHSC leads team members to support program coordination for students, residents and fellows, systems access, and payroll. This role recruits, hires, trains, and fosters a culture of continuous development of team members to support trainee recruitment, onboarding, orientation, and graduation. This position works in partnership with Office of Health Professional Education leaders, education program leaders and coordinators, clinical departments, Human Resources, Information security & Technology, and partner training programs.

Responsibilities

• Recruits, hires, trains, and fosters a culture of continuous development of team members to support trainee recruitment, onboarding, orientation, and graduation.
• Supports program coordination team members with coordination and administrative support functions in health professional education.
• Conducts performance reviews and provides feedback on performance.
• Provides cross-training, coverage, and development opportunities for team members.
• Coaches and motivates employees to achieve goals and share best practices.
• Affixes system access requests for trainee onboarding daily.
• Reviews and approves payroll for direct reports and sponsored trainees.
• Reviews and approves expenses for accurate accounting and adherence to organization policies.
• Documents and updates best practices for onboarding trainees by type and location to align system processes and create work standards.
• Represents HealthPartners as a liaison in health professional education agencies, e.g., MMCGME, AHME.
• Serves as HealthPartners ECFMG Training Program liaison and US Department of Veterans Affairs Certifying Official for HealthPartners.
• Fosters community building, continuing education, assessment, and convenes meetings for training program coordinators to promote efficiencies and best practice sharing.
• Serves as a liaison with trainee employer groups to develop, streamline, and document processes and timelines for hiring sponsored trainees.
• Serves as backup support for training program coordinators and associates with role responsibilities.
• Convenes and facilitates work groups and planning teams to acknowledge and celebrate annual academic year milestones and events.

Qualifications

• Education: Bachelor’s degree or equivalent 6 years of experience.
• Experience: Five or more years in medical, recruitment, or administrative area.
• Licensure/Registration/Certification: None preferred.
• Preferred Qualifications: Previous experience supporting graduate health professional education and/or operations preferred. Previous leadership experience.

Benefits

Regions Hospital offers a competitive benefits package (.5 FTE or greater) that includes medical insurance, dental insurance, 401K with match, disability insurance, fertility coverage, and tuition reimbursement. We offer an on-site employee fitness center, as well as on-site employee clinic to make it more convenient for our staff to get the care they need. We also have a Center for Employee Resilience that provides support and evidence-based practices to bring relief and build resiliency. Regions Hospital is a qualified non-profit employer under the federal Public Service Loan Forgiveness program. Regions is also proud to be a Beyond the Yellow Ribbon Company.