Supervisor of Collections and Receivables

Responsibilities

• Oversee daily accounts receivable (AR) general ledger activities and prepare monthly financial reports for management, including budget variance analysis.
• Prepare month-end journal entries and process bank reconciliations using monthly bank statements; maintain corresponding Excel reports and submit audited reconciliations to the CFO.
• Run monthly statement reports after POS close, including dues posting, locker fees, miscellaneous annual fees (MGA, MOB, BCA, Trail Fees, Holiday Fund), interest fees, deferred revenue, and upgrade fees.
• Review and ensure accuracy of assigned balance sheet reconciliations, including cash, AR, deferred revenue, and intercompany accounts.
• Review monthly calculations for liquor, occupancy, and sales tax reports, including the quarterly Battery Tax report; handle financial reporting for licensing, permits, and audits.
• Maintain financial and point-of-sale codes to ensure correct general ledger account mapping.
• Manage all collection processes for membership accounts:
  • Contact past-due members via phone and email to resolve outstanding balances.
  • Establish payment plans for delinquent accounts.
  • Prepare and send 60-day and 209-day collection letters.
  • Implement and maintain a local attorney office for demand letters and small court judgment claims, providing monthly status reports.
  • Attend monthly collection executive committee meetings with the POA.
• Maintain the 90-plus-day Delinquency Flash Report and submit a summary report to the CFO and Board of Directors, including the pre-statement collection (Aging) report.
• Maintain the 1620 Bad Debt Reserve spreadsheet to record monthly bad debt reserves and submit to the CFO for month-end closeout.
• Audit Banquet Coordinators’ Commission Reports for accuracy before submission to Payroll after month-end banquet and POS closeout.
• Audit Banquet Manager’s corresponding Banquet Revenue GL Accounts, post revenue data in the Commissions Report, and submit to the Controller and Payroll.
• Run monthly auto-drafts for participating members and generate reports on or around the 20th of each month.