Supervisor

About the role

At RWJBarnabas Health, the Purchasing Supervisor plays a critical role in pharmacy operations and supply chain excellence. Operating with a high level of leadership and technical precision, they ensure that pharmaceuticals, supplies, and materials are procured in an efficient, cost-effective, and compliant manner. They are responsible for managing multi-site inventory, supervising procurement staff, overseeing regulatory compliance, and maintaining strong vendor relations.

Responsibilities

• Manages Procurement & Inventory: Coordinates the procurement of pharmaceuticals, supplies, and materials for the Main Pharmacy, NICU Satellite Pharmacy, Cancer Center Pharmacy, and Cooperman Barnabas Outpatient Facilities.
• Supervises & Trains Staff: Oversees Clerical Coordinators (pharmacy purchasers) at CBMC and the Melchiorre Cancer Center, providing training, professional oversight, and onboarding for new purchasing coordinators and repacking technicians.
• Ensures Contract & GPO Compliance: Audits purchases made by Coordinators to ensure strict alignment with GPO and corporate guidance, while managing corporate-contracted vendors through quarterly meetings.
• Optimizes Inventory Levels: Coordinates annual inventory to maintain target turns between 16 and 19, completes product counts, requests purchase orders, places/receives orders, and adjusts par levels to ensure seamless product availability.
• Reconciles Financial Paperwork: Verifies the receipt of all orders, resolves discrepancies promptly, and matches purchase orders with invoices in a timely manner using PeopleSoft.
• Maintains Compliance & Records: Ensures all TraceLink compliance for the Drug Supply Chain Security Act (DSCSA) is current, handles product recalls throughout the Medical Center, and coordinates with contracted reverse distributors for expired medications.
• Generates Data & Analytics: Maintains procurement history and inventory records to prepare monthly and ad hoc reports via Excel, addressing budget variances, stock fluctuations, and preparing the monthly backorder list for the staff Portal.
• Supports Clinical & Administrative Programs: Manages copay assistance programs for specific medications, as well as replacement processes for defective, reconstituted, or unused medications.
• Drives Senior Strategy & Crisis Resolution: Participates in weekly senior staff meetings to share data, quality initiatives, and drug shortages, while utilizing all available resources to source emergency medications.
• Maintains Technical Standards: Performs the standard duties of a Pharmacy Technician as required, keeping work areas clean, replacing returns, and participating in regulatory surveys.

Qualifications

• Licensure: Must hold and maintain an active Pharmacy Technician license from the New Jersey Board of Pharmacy (NJBOP).
• Certification: PTCB pharmacy certification is required.
• Experience: A minimum of 2 years of hospital pharmacy experience is required. Purchasing experience is highly preferred.
• Education: An Associate's degree or higher is preferred.
• Technical Skills: Proficiency in current pharmacy purchasing software, PeopleSoft, and Excel for data extraction and reporting is required.
• Core Knowledge: Must maintain comprehensive knowledge of pharmacy practice, including inventory management, calculations, generic-to-trade name relationships, special properties of IV admixtures, chemical formulas, and common medical abbreviations/symbols.

Benefits

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Pay

$60,000.00 - $75,000.00 per year

Schedule

Full-Time, Day shift