Submittal Coordinator

Join us and be a part of our collaborative company culture, providing innovative, quality‑built construction projects as a leading retail general contractor throughout California and the western United States. We are looking for a Submittal Coordinator who will facilitate and manage the construction project submittals and close‑out from start to finish with precision and thoroughness, ensuring tasks are completed on schedule, with a strong team attitude to ensure a successful project outcome.

Responsibilities

• Learn Eleven Western Builders services, processes, procedures, and business lines (first 30 days).
• Meet with Project Engineers and Project Managers to understand job flow and responsibilities.
• Learn the submittal process: review specifications and plans, construct the submittal log, request submittals from subcontractors, and review and submit to the architect for approval.
• Work closely with the project team to prioritize urgent and deferred submittals.
• Learn project‑management software, including Sage 300 and ProCore.
• Build positive working relationships with Submittal Coordinators, Project Engineers, Field Superintendents, General Superintendents, Subcontractors, Accounting, Contract Administrator, Project Managers, and Leadership.
• By the 90‑day mark, begin managing project submittals from start to finish, collaborating with Project Managers, Superintendents, and Subcontractors to keep submittals on schedule.
• Work directly with subcontractors on revisions and resubmittals as necessary.
• Partner with the Project Manager, Superintendent, and Accounting team for close‑out, ensuring all paperwork is complete for final retention and client delivery.
• Proactively communicate project updates and any issues throughout each project.
• By the 6‑to‑9‑month mark, fully understand the submittal and close‑out process, oversee it independently, and manage difficult or urgent matters professionally.
• Problem‑solve in fast‑paced environments while maintaining a positive, results‑driven attitude.
• Provide support to the Project Manager and Superintendent as needed.
• Navigate project‑management software efficiently.
• By the 12‑month mark, become a fully integrated team member who consistently and proactively manages multiple project submittals and close‑outs from start to finish, delivering tasks on schedule and troubleshooting issues with professionalism.

Qualifications

• Experience in the retail and/or fast‑food construction industry is a plus.
• Ability to read and understand project plans and specifications.
• Knowledge of general contracting and sub‑contracting processes, building methods, terminology, and scheduling.
• Ability to learn and effectively utilize Sage 300, ProCore, and other business‑management software.
• Intermediate computer skills, including MS Word, Excel, MS Project, Outlook, and Adobe PDF edit/markup.
• High school diploma or GED; or an equivalent combination of education and experience.

Benefits

• Annual performance‑based bonuses
• Health benefits package
• 401(k) retirement plan
• Company‑issued cell phone and laptop
• Paid holidays
• Vacation and sick time

Pay

$25‑$32 per hour

Company Overview

Since 1983, Eleven Western Builders, Inc. has been a leading retail general contractor, delivering innovative, quality‑built construction projects to a diverse group of clients. We approach every project with a goal of total satisfaction for our clients, ourselves, and all members of the project team, ready to conquer any obstacle that may arise. At Eleven Western Builders, we keep our promise to build the best projects by providing top‑level management and the highest quality fieldwork on projects throughout California and the western United States. We love this work; we were built to do it, and we are ready to earn our clients’ trust!