Subcontracts Administrator III

Subcontracts Administrator III supports the senior subcontracts team in the management of various procurement and subcontracting activities for government and commercial programs. This role involves coordinating with internal teams to ensure contractual and regulatory compliance.

Responsibilities

• Provide cradle to grave administrative support for the preparation, issuance, and management of Requests for Proposals (RFPs) and subcontract agreements.
• Assist in tracking subcontractor and internal deliverables, ensuring compliance with contract terms, schedules, and budgets.
• Maintain and update procurement files, ensuring accurate documentation and compliance with company policies and government regulations.
• Support invoice review and reconciliation processes, coordinating with internal teams and subcontractors as needed.
• Participate in subcontract negotiations alongside senior staff to develop terms and conditions.
• Assist in preparing reports, metrics, and presentations to support team objectives and decision-making.
• Collaborate with cross-functional teams to address subcontractor issues and support program needs.
• Perform additional duties as required by senior subcontracts administrators and management.

Requirements

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field (or equivalent work experience).
• 5+ years of relevant experience in procurement, subcontracts, or supply chain management.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize workload in a fast-paced environment.
• Basic understanding of procurement and government contracting principles (FAR/DFARS).
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Qualifications

• Knowledge of FAR/DFARS subcontracts principles.
• Displays strong initiative and drive to accomplish goals and meet company objectives.
• Takes ownership and responsibility for current and past work products.
• Experience in Manufacturing operations.
• Committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company.
• Demonstrates excellent internal customer support in communications and turnaround time.

Physical Demands

• Ability to sit, stand, stoop, reach, lift (up to 10 lbs.), bend, etc.
• Hand and wrist dexterity to utilize the computer.
• Ability to work in a manufacturing environment.
• May require 10% travel to Subcontractor sites and special company functions.

Special Requirements

• U.S. Citizen, U.S. Permanent Resident (Green Card holder) or asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) required.
• Must be able to travel within the Continental U.S. and internationally when required.
• Clearance Level: Secret.
• This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). Applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction.

Pay

The salary range for this role is $89,000 - $135,750. AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills.

Benefits

• Medical, dental, and vision coverage.
• 401K with company matching.
• 9/80 work schedule.
• Paid holiday shutdown.

About the Company

AeroVironment (AV) specializes in breakthrough autonomous systems for defense across air, land, sea, space, and cyber domains. Founded by Dr. Paul MacCready, AV has a heritage of innovation, including seven platforms in the Smithsonian. The company is mission-driven, focusing on redefining what’s possible in unmanned systems and protecting those who serve.