Subcontracts Administrator

Responsibilities

• Prepares and issues solicitations (RFQs/RFPs/RFIs) to qualified suppliers and subcontractors; supports source selection and evaluation in accordance with FAR/DFARS and V2X procedures.
• Drafts and processes subcontracts and purchase orders, including change orders and modifications, ensuring appropriate flow down of prime contract requirements and terms and conditions.
• Supports negotiation of price, schedule, terms, and conditions with subcontractors and suppliers under the direction of Supply Chain leadership.
• Administers subcontracts throughout performance, including monitoring delivery dates, funding, scope, invoicing, and compliance with contractual requirements.
• Affords assistance in the development and implementation of subcontract strategies that support program objectives related to cost, schedule, technical performance, and risk management.
• Performs and documents cost/price analyses appropriate to the procurement type, value, and risk level.
• Maintains accurate and complete subcontract files to support internal reviews, audits, and Contractor Purchasing System Reviews (CPSR).
• Supports proposal activities by obtaining competitive bids, documenting competition, preparing subcontractor input for cost/price volumes, and ensuring timely responses from suppliers and subcontractors.
• Affords assistance in identifying and mitigating subcontract related risks, including schedule, performance, financial, and, as applicable, operational risks associated with contingency environments.
• Collaborates with internal stakeholders (Program Management, Operations, Engineering, Quality, and Finance) to resolve subcontract issues, such as delivery delays, nonconformance, and scope discrepancies.
• Supports subcontract administration for contingency operations, including: Rapid solicitation and award of subcontracts to meet urgent mission requirements. Coordination with field, site, and OCONUS teams to address performance in austere or high-risk locations. Agile processing of modifications to accommodate evolving scopes, surge requirements, and changing mission priorities.
• Supports construction related subcontracting, including: Working with project managers and engineers to incorporate construction specifications, drawings, and schedules into subcontract documents. Applying appropriate construction contract clauses, performance requirements, and safety/compliance provisions (e.g., site access, environmental, and safety regulations). Monitoring construction subcontractors for progress, quality, and adherence to contract terms; assisting with resolution of field changes and requests for information (RFIs).
• Ensures compliance with small business and socio-economic program goals, including documentation of competition and subcontracting decisions.
• Affords assistance in the preparation of reports and metrics related to subcontracting activity and performance as required by program and Supply Chain leadership.
• Supports continuous improvement initiatives to enhance subcontracting processes, cycle times, and compliance.
• Performs other duties and responsibilities as assigned.

Qualifications

• Education: Bachelor’s degree in Supply Chain Management, Business, Finance, Contract Management, Engineering, or a related field is required. One (1) year of relevant experience may be substituted for one (1) year of education (e.g., four years of additional directly related experience may substitute for a bachelor’s degree).
• Experience: Minimum of four (4) years of progressive experience in subcontracts, procurement, or contracts within a government contracting environment. Experience working with FAR/DFARS and other U.S. government acquisition regulations. Experience supporting subcontracts or procurements for services, materials, or construction projects. Experience working in fast‑paced environments with multiple, concurrent priorities and tight deadlines. Experience supporting contingency, OCONUS, expeditionary, or deployed operations is preferred.
• Other Requirements: US Citizenship is required. Must be capable of obtaining a US security clearance if required. Domestic and international travel may be required, including to OCONUS and contingency locations. May require extended hours, weekend work, or on call availability to support time sensitive or contingency operations.