Subcontracts Administrator

About the role

Noblis is seeking a Subcontracts Administrator to join our team in Reston, Virginia! The Subcontracts Administrator will support the full lifecycle of subcontract administration within a dynamic, fast-paced environment focused on operational excellence and continuous improvement.

Responsibilities

• Manage the full subcontract lifecycle for assigned programs, including solicitation planning, preparation of RFP packages, proposal evaluation, subcontractor selection, negotiations, subcontract award, administration, modifications, closeout, and complete documentation.
• Ensure subcontract activities comply with Federal Acquisition Regulation (FAR), organizational policies, and Contractor Purchasing System Review (CPSR) requirements.
• Partner with Program Managers, Contracts, Pricing, and other cross-functional stakeholders to ensure timely subcontract execution that aligns with customer requirements and business objectives.
• Implement industry best practices and proactively identify opportunities for process improvement within the subcontracts function.
• Support prime proposal efforts by developing subcontract strategies, coordinating supplier participation, and preparing required subcontract documentation.
• Maintain accurate and current subcontract records and data.
• Support compliance with small business subcontracting requirements and reporting obligations.
• Identify opportunities to improve subcontract processes by implementing industry best practices and standardizing workflows.
• Adopt and effectively utilize new tools, platforms, and systems that enhance operational efficiency.
• Integrate compliance requirements into workflows, ensuring regulatory adherence while enabling timely, effective execution.
• Contribute to a culture of continuous improvement by recommending process enhancements and supporting organizational change initiatives.

Qualifications

• Bachelor’s degree with 3 years of related experience; OR Master's degree with 1 year of related experience; OR associate’s degree with 6 years of related experience; OR High School diploma/GED with 9 years of related experience.
• Knowledge of the Federal Acquisition Regulation (FAR), including FAR Part 52, the Defense Federal Acquisition Regulation Supplement (DFARS), including DFARS Part 252, and other FAR supplements applicable to subcontract administration.
• Hands-on experience administering both commercial and government subcontracts, including contract terms and conditions (T&Cs) and required flow-down provisions.
• Demonstrated ability to analyze government Requests for Proposals (RFPs) and develop compliant subcontract RFPs that meet government proposal requirements.
• Experience working with a variety of subcontract types, including Firm-Fixed-Price (FFP), Time-and-Materials (T&M), Indefinite Delivery/Indefinite Quantity (IDIQ), and Cost-Reimbursable subcontracts.
• Experience operating within an approved Contractor Purchasing System Review (CPSR) or other compliant purchasing system environment.
• Proficiency with Microsoft Office applications, including Word and Excel, as well as Adobe Acrobat.
• Excellent analytical, organizational, written, and verbal communication skills, with the ability to manage multiple priorities and build strong relationships with internal and external stakeholders.
• U.S. citizenship is required.
• Ability to obtain a Secret security clearance.

Desired Qualifications

• Hands-on experience navigating ERP platforms, such as Deltek Costpoint, and contract lifecycle management (CLM) systems to support efficient subcontract execution and administration.
• Experience supporting or participating in system implementations, data migrations, process improvements, or workflow redesign initiatives within a contracts or subcontracts environment.
• Advanced degree in a relevant field.
• Professional certifications such as Certified Professional Contracts Manager (CPCM), Certified Federal Contracts Manager (CFCM), or Certified Commercial Contracts Manager (CCCM).
• 5 or more years of progressive professional experience specifically in contract administration.
• Active Secret security clearance.

Pay

The projected compensation range for this position is $65,200.00 - $101,950.00 per year.