Subcontracts Administrator

Primary Responsibilities

• Support the planning, solicitation, evaluation, award, administration of subcontracts
• Aid in procurement activities for architectural, engineering, construction, facilities maintenance, and other professional services
• Conduct market research and support sourcing strategies
• Prepare solicitation packages including Requests for Proposal (RFPs), Requests for Quotation (RFQs), Invitations for Bid (IFBs), and Requests for Information (RFIs)
• Analyze proposals and quotations, perform price analysis, and document procurement decisions
• Negotiate pricing, delivery schedules, and subcontract terms and conditions
• Prepare correspondence and documentation required to obtain internal approvals and maintain acquisition files in compliance with MIT Lincoln Laboratory's approved purchasing system
• Cook up with project managers and internal customers to ensure procurement activities align with project schedules and objectives
• Support subcontract change orders
• Maintain effective working relationships with suppliers, consultants, contractors, and internal stakeholders
• Participate in special projects and other duties as assigned

Minimum Qualifications

• Bachelor's degree, or equivalent combination of education and experience
• Minimum of three (3) years of experience in contracts, subcontracts, procurement, supply chain, or related acquisition functions
• FAR and DFARS knowledge
• Strong analytical, organizational, and problem-solving skills
• Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint
• Ability to communicate effectively in both written and oral form within a cross-functional professional environment
• Ability to obtain and maintain a government (DoD) security clearance

Preferred Qualifications

• Experience supporting facilities, construction, architectural and engineering (A&E), capital projects, or related procurement activities
• Familiarity with construction delivery methods such as Design-Bid-Build (DBB), Design-Build (DB), or Construction Manager at Risk (CMAR)
• SAP procurement experience and familiarity with electronic procurement and purchase order systems
• Government contracting experience
• Professional certifications such as NCMA, DAU, CPSM, CPPB, NIGP, APICS, or similar
• Experience supporting the lifecycle of facility or construction projects from planning through closeout

Hiring Range

$80,100 - $106,100

Benefits

• Comprehensive health, dental, and vision plans
• MIT-funded pension
• Matching 401K
• Paid leave (including vacation, sick, parental, military, etc.)
• Tuition reimbursement and continuing education programs
• Mentorship programs
• A range of work-life balance options

Qualifications

• Must be able to obtain and maintain a Secret level DoD security clearance

Company

MIT Lincoln Laboratory is a federally funded research and development center (FFRDC) chartered to develop advanced technology in support of national security. Research and development activities focus on long-term technology development as well as rapid system prototyping and demonstration. These efforts are aligned within key mission areas, including air and missile defense; space control; homeland protection and tactical systems; biological-chemical defense; communication and information technology; intelligence, surveillance and reconnaissance systems and technology; and advanced electronics technology.