Subcontracts Administrator

About the role

The Subcontracts Administrator will primarily be responsible for overseeing all subcontracting activities (formation and management of subcontracts) for assigned projects and/or operating divisions. Must be willing and able to travel to assigned project site locations as required; per diem will be provided for eligible travel assignments in accordance with company policy.

Responsibilities

• Represent the Company at all times with high moral standards while adhering to the Company’s “Code of Business Conduct and Ethics.”
• Actively support the Company’s commitment to safety and its “Core Values.”
• Adhere to the Company’s policies, procedures, and processes for the acquisition of services.
• Conduct business dealings with the highest level of integrity and ethics.
• Contribute to the success of the department by identifying improvements to processes and activities to increase the overall effectiveness of the team.
• Contribute to achievement of financial targets and cost-reduction initiatives, including savings targets.
• Act as a resource to Company leadership as a Subcontracts subject matter expert.
• Monitor, communicate, and respond to changing market conditions and business drivers to maximize leverage and minimize risk.
• Foster good working relationships with subcontractors to include sourcing, developing, and vetting subcontractors and ending with evaluation of subcontractor performance.
• Oversee subcontract pricing for budgeting of projects and proposals; work with Operations and Proposal team to identify/develop subcontracting strategies, develop a comprehensive and complete scope of work, and solicit proposals from approved subcontractors to ensure alignment with proposal budgets.
• Work with Operations/Project Management to identify and develop subcontracting strategies for projects; align subcontracts plans to support construction activities and project schedule.
• Lead the process to identify and pre-qualify subcontractors as needed.
• Lead the RFP and bid evaluation process for selection of the subcontractors; review bid tabs with cross-functional teams to assure compliance with project scope, specifications, drawings, and commercial flow through terms.
• Facilitate negotiation of subcontract terms and pricing; consult with Legal and the Project Management Team (Construction, Safety, Quality, Project Controls, etc.) as applicable; provide expertise, strategies, and hands-on support for negotiation of major project subcontracts.
• Lead subcontract administration activities such as “kick-off” meetings with subcontractors, change management/change orders, facilitating the invoicing process, assisting with issue/conflict resolution, and subcontract close-out.
• Maintain project level reporting and timely notifications to Project Management team on subcontracting activities; prepare weekly project reports as required.
• Maintain well documented files of subcontracts within a shared folder system for the division(s) supported (i.e., negotiation records, approvals, executed contracts, change orders, etc.).
• Act as an escalation point for subcontractor interface with the Project Management Team for project execution issues.
• Develop Agreements and/or Master Service Agreements as needed.
• Perform other duties as required or assigned.

Qualifications

• 5+ year’s similar experience in contract/subcontract management and administration, preferably in a construction environment.
• Bachelor’s degree, or equivalent related experience, in Supply Chain Management, Business, Engineering, or related field, preferred.
• P.M., CPSM, A.P.P., CPIM, CSCP, or Six Sigma certification a plus.
• Working knowledge of various construction/fabrication disciplines, quality control functions, craft labor, and safety regulations.
• Good understanding of scope development, scheduling, cost control, and engineering drawings.
• Strong knowledge of contract negotiations.
• Attention to detail with excellent analytical, planning, and organizational skills.
• Excellent communication (oral and written) and public relations skills required.