Subcontracts Administrator

Job Responsibilities

• Analyze SOWs/solicitations, terms and conditions, and applicable flow downs to identify business, financial, and compliance risks while providing strategic subcontract risk assessment to senior leadership to support informed decision making
• Prepare, review, and coordinate approval of basis of estimates, including pricing, schedules, negotiations, contracts of various types, and Non-Disclosure Agreements
• Cook with Program Managers and cross-functional teams to ensure contractual obligations, flow downs, and performance requirements are fully understood and fulfilled
• Maintain audit ready files and documentation as required by company policy, subcontract terms, FAR, DFARS, and other Government regulations or law such as export compliance in accordance with ITAR and EAR; Maintain an awareness of regulatory changes and their impact on subcontracts
• Develop supplier evaluation criteria, negotiate subcontract provisions, and support the generation of subcontract packages for review, approval, and awards to suppliers; in addition to supporting the negotiation of additions, deletions, or modifications to subcontracts
• Lead supplier negotiations monitoring funding oversight, delivery tracking, scope management, contractual terms and conditions, and subcontract requirements
• Assist with preparation and review of procurement documentation in support of internal/external audits and compliance requirements

What We Need From You

• 4-year college degree in Business Administration or related field
• 6-8 years of relevant experience supporting Department of Defense (DoD), aerospace, defense or government funded programs
• Demonstrated ability to manage multiple subcontracts simultaneously, prioritize effectively, and meet deadlines in a fast-paced environment
• Advanced problem-solving, decision-making, and professional judgment, particularly in high-risk or ambiguous contractual situations
• Strong proficiency in interpreting and negotiating complex subcontract terms, conditions, and regulatory requirements under FAR, DFARS, ITAR, and EAR
• Proven collaboration skills and the ability to work cross-functionally with engineering, finance, contracts, and program management teams
• High attention to detail, accuracy, and thoroughness in documentation, compliance, and record-keeping

Preferred

• Familiarity with AS9100, CMMC, and export compliance requirements
• Experience negotiating and administering medium-to-high complexity U.S. Government subcontracts, including sole-source and competitive solicitations
• Experience ensuring customer/prime contractual flow downs and compliance across internal teams and subcontractors
• Experience supporting business capture activities and subcontract quoting applicable to customer proposal strategy development
• Knowledge of negotiating various contract types, including Firm Fixed-Price (FFP), Firm-Fixed-Price Level-of-Effort (FFP LOE), Cost-plus-fixed-fee (CPFF) Term and Level of Effort (LOE), Time and Materials (T&M), and Indefinite-Delivery, Indefinite-Quantity (IDIQ), Government-wide Acquisition Contracts (GWACs)
• Experience and knowledge of CPSR, procurement policies and purchasing systems, creating file documentation in compliance with CPSR requirements
• Excellent working knowledge of Subcontract Management and Procurement concepts; Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations (DFAR), General Services Administration Acquisition Regulation (GSAR), and Truth in Negotiations (TINA)