Subcontracts Administrator

TekWissen is a global workforce management provider offering strategic talent solutions to clients worldwide. Our client is a trusted engineering, construction, and project management partner to industry and government, known for delivering successful outcomes through quality people and a relentless drive to meet customer objectives.

About the role

In this role, you will participate in subcontract formation and/or administration. Subcontract formation includes leading preparation and review of bid request packages and developing project contracts operating procedures. Subcontract administration includes continual progress review, forecasting, and communication of difficulties to ensure subcontract compliance with project requirements.

You will perform all phases of tasks involved in sourcing, formation, tendering, negotiation, award, and administration of EPC subcontracts. This includes communicating with bidders and internal personnel to establish clear requirements and ensure proper performance. You will maintain a continuing review of subcontract progress, prepare change orders and amendments, and represent the company with high ethical standards.

Responsibilities

• Develop multiple contracts and/or services agreements simultaneously as assigned.
• Perform formation duties including sourcing and prequalification of potential bidders, preparing and issuing request for proposal packages, coordinating and resolving technical and commercial clarifications, receiving bids, organizing the evaluation process, preparing commercial bid summaries and recommendation documents, securing approvals, and preparing contract documents for execution.
• Implement the Division Responsibilities Matrix, recording the project’s agreed assignment of subcontract management tasks and applicable Standard Work Process Procedures for Subcontract Administration.
• Administer assigned subcontracts, maintaining a continual review of progress and providing management with information regarding projected financial or technical difficulties.
• Prepare and maintain control and status reporting documents.
• Organize and prepare assigned contracts sponsored meetings (e.g., bid clarification and pre-award meetings) to ensure complete understanding and agreement between stakeholders on all contractual matters.
• Assist the project Contracts team in solving administrative problems related to planning, staffing, work-hour calculations, budgeting, procedures preparation, commitments involving monetary expenditure or risk, engineered technical specifications, or supplementary commercial conditions.
• Coordinate with Construction, Engineering, and Support Services staff on operational activities affecting contractual rights, obligations, subcontract performance, and administration.
• Represent the client in contractual discussions of moderate complexity.
• Administer information programs to ensure mutual understanding of subcontract terms and conditions.
• Monitor cost vs. scope progress and prepare periodic status reports for management.

Requirements

• Bachelor’s degree (or international equivalent) and 5-8 years of relevant experience, or 9-12 years of relevant work experience.
• Minimum 5 years in (sub)contract administration.
• Proficiency in all phases of the formation and award of large, moderately complex contracts.

Skills

• Knowledge of service acquisition & procurement regulations, policies, and practices.
• Demonstrated training or experience in pricing, contract law, negotiations, and accounting.
• Working knowledge of engineering/construction industry contracting practices.
• Experience in developing contract types (including LSTK, T&M, and UR), fee arrangements, and contract terms.
• Experience in developing and recommending potential solutions to contractual problems for management.
• Broad knowledge and experience in subcontract administration.
• Strong organizational and communication (oral and written) skills, with a professional and proactive approach to mitigating contract administration challenges and business risks.
• Knowledge of developing and implementing negotiation strategies using accounting or cost engineering methods.
• Understanding of project functional groups, company policies, procedures, work practices, and associated software systems.
• Experience in field administration of EPC contracts is an asset.

Location: Chandler, AZ 85224 | Duration: 12 Months | Job Type: Temporary Assignment | Work Type: Onsite