Subcontracts Administrator

TYPICAL DUTIES AND RESPONSIBILITIES

• Assisting with the negotiation of short and long-term agreements for raw materials, parts, subassemblies, finished goods, MRO (maintenance, repair, and operations) materials, equipment, tooling, supplies and/or services from suppliers.
• Participating in day-to-day subcontract administration activities including: Market Research, Supplier Sourcing; Basic Price/Cost Analysis.
• Issuing purchase orders. Following up with requesters and end users regarding purchase orders.
• Assisting with supplier metrics and advising suppliers of their performance.
• Reviewing statements of work, material specifications, service contracts, and terms and conditions when required.
• Acting as liaison and point of contact with the supplier on formal communications and deliverables.
• Acting as liaison and point of contact for coordination and communication all departments on subcontract related issues.
• Promoting continuous improvement in the procurement organization.
• Gathering information to evaluate the financial stability, technical capability, process control, capacity and continuous improvement techniques of suppliers when required.
• Following all Supply Chain policies, procedures, guidelines and instructions including those regarding the procurement of materials and ability to keep information regarding all purchasing or commodity strategies confidential.
• Maintaining close communication with Supplier account and customer service personnel, and management levels if necessary, to minimize risk because of supplier capacity issues, plant shutdowns, and other day to day disruptions that may affect Bollinger and/or open purchase orders.
• Assisting related departments when applicable.
• Conducting supplier site audits and investigations when required.
• Working under pressure and, in some cases, tight deadlines.
• Working with minimal supervision.

Desired Skills, Knowledge & Abilities

• Working environment will be 90% indoors, 10% outdoors.
• Individual should be able to lift up to 50 lbs unassisted.
• SCA may be required to work nights, weekends and holidays.
• Physical requirements include lifting, climbing, extended sitting or standing, or other physical efforts that are normally required.
• In addition, visual acuity, hearing and speaking of the English language are required.
• Must be proficient with Microsoft Office applications (Word, Excel, Access, etc.). Basic software worksheet techniques.
• Good communication and writing skills.

Preferred Work Experience

• Performing material and service sourcing activities (quoting, analyzing, negotiating, reporting and supplier rationalization activities (adding/removing suppliers and familiarity with Approved Supplier Lists, Bid Lists, and small business requirements).

Required Experience & Training

• Bachelor of Science/Arts degree in Business or Finance and 2 years of experience, or Master of Science/Arts degree and 1 years of experience, or 3 to 5 years’ experience related to subcontracting can be substituted for Bachelor of Science/Arts degree.
• Shall have a working knowledge of the FAR and DFARS.