Subcontractor Administrator

General Description

A general administrative and payroll professional with experience supporting labor services, subcontract coordination, and high-volume administrative operations. Proven ability to manage payroll-related documentation, invoicing, and compliance processes while maintaining accuracy in fast-paced environments.

Responsibilities

• Supported daily business operations by managing administrative workflows, payroll-related documentation, and invoicing processes
• Aided with labor tracking, payroll verification, and documentation accuracy to ensure timely and compliant compensation processes
• Maintained and updated digital filing systems and payroll-related records, ensuring organization and audit readiness
• Processed and routed documentation through DocuSign, including work authorizations, agreements, and payroll-related forms
• Cross-coordinated with internal teams to ensure accurate labor allocation, time tracking, and billing alignment
• Prepared and completed templates for invoicing, labor reporting, and financial documentation
• Entered and maintained data in software systems daily, ensuring accuracy in payroll support and financial tracking
• Collaborated with team members and leadership to meet tight deadlines in a high-volume environment
• Provided responsive support across teams to resolve discrepancies in labor records, invoices, and payroll data
• Delivered strong customer service to internal stakeholders and external partners

Core Skills

• Payroll Support & Documentation
• Invoice Processing & Reconciliation
• Excel & Spreadsheet Management
• Labor Tracking & Time Entry Review
• Document Management Systems (DocuSign, PDF tools)
• Administrative Operations
• Data Entry & Accuracy Control
• Cross-Functional Coordination
• Customer Service & Communication
• Multi-tasking in Fast-Paced Environments

Technical Skills

• Microsoft Office Suite (Excel, Word, Outlook)
• PDF & Document Editing Software
• Electronic Signature Platforms (DocuSign)
• Data Management Systems

Education

• Associate's Degree in Business (or related field)
• OR High School Diploma / GED with relevant professional experience

Additional Qualifications

• Strong numerical reasoning and attention to detail
• Excellent written and verbal communication skills
• Proven ability to manage deadlines and prioritize workload effectively
• Experience in construction or labor services environments preferred