Subcontract Specialist (Contract)

About the Role

Whether you’re a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. This is a 6-month contract position with the potential for extension or full-time conversion based on performance and business needs. This role offers a strong opportunity to gain exposure to a fast-paced, high-growth electrical construction environment and make a meaningful impact from day one. The position is tied to one of our corporate offices and requires coming into the office 5 days a week.

Responsibilities

• Examine and confirm departmental subcontracts and accompanying documentation for completeness and accuracy of information.
• Determine method to process subcontract based on dollar amount, timeliness required, existing open contracts, and/or competitive bidding.
• Address discrepancies, incomplete information, clarifications, and compliance in documentation.
• Issue and maintain agreements, including subcontracts, design service agreements, work authorizations, and change orders by following department processes and workflows.
• Participate in the continuing development of department instructions, policies, and procedures.
• Conduct subcontract-related audits to ensure that subcontract policies and procedures are followed.
• Work with managers in establishing and maintaining effective subcontractor partnerships to achieve active cooperation, team alignment, and stimulate the desire to award future work with subcontractors.
• Collect and summarize subcontract and project data and trends to report to management.
• Communicate subcontract procedures and policies to departments.
• Coordinate with various departments, including upper management, project management, prequalification management, safety, and finance, on the issuance of agreements and change orders.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent required.
• Associate’s Degree in Construction Management or related field preferred.
• Minimum 2 years of construction purchasing experience or contract administrator experience, preferably in electrical construction.
• Can be a combination of education, training, and relevant experience.

Skills

• Attention to detail and accuracy is essential.
• Understanding of negotiation, networking, and dealing with numbers, as well as the understanding of other factors such as sustainability, risk management, and ethical issues.
• Working knowledge of procurement techniques, procedures, policies, and accounting.
• Excellent communication and interpersonal skills.
• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.), Bluebeam or Adobe Acrobat; Oracle experience preferred but not required.
• Ability to prioritize and manage multiple tasks and changing priorities as necessary.
• Ability to work under time pressure and adapt to changing requirements with a positive attitude.
• Effective oral and written communication skills as required for the position.
• Ability to be self-motivated, proactive, and an effective team player.
• Ability to interact effectively and professionally with all levels of employees, both management and staff alike, subcontractors, clients, and others.

Working Conditions

• General work environment – sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning.
• Noise level is usually low to medium.
• Occasional lifting of up to 40 lbs.
• Travel: 0% to 10%.

Benefits

• Competitive compensation.
• Full benefits package as offered by the vendor.
• Employee Stock Ownership Plan (ESOP).