Studio Relocation Project Manager

BIG PICTURE

Dhar Mann Studios is transitioning its operations from a Burbank production footprint to a new San Fernando Valley studio facility. This move involves stages, offices, production spaces, standing sets, equipment, props, wardrobe, art, facilities, storage, vendors, department owners, timelines, approvals, forms, budgets, and numerous interdependent decisions.

What You'll Do

• Build and maintain the master relocation timeline, workback schedule, milestone calendar, task tracker, and dependency map.
• Turn strategic recommendations into clear action items with owners, deadlines, statuses, and next steps.
• Run weekly and ad hoc relocation meetings, capture notes, document decisions, assign follow-ups, and circulate clear recaps.
• Track progress across production, art, wardrobe, hair/makeup, props, facilities, booking, finance, post, creative, vendors, contractors, movers, and department leads.
• Create and maintain trackers for action items, approvals, forms, purchase requests, vendor deliverables, space planning decisions, equipment moves, set moves, storage needs, department checklists, and open risks.
• Ensure department owners are completing assigned work on time and escalate blockers quickly when deadlines slip or decisions stall.
• Cookordination with vendors, contractors, movers, facilities teams, and internal stakeholders to keep dates, scopes, access needs, deliverables, insurance requirements, and paperwork organized.
• Help create a move-continuity plan so production output is not unnecessarily disrupted during the relocation.
• Maintain clear documentation for key decisions, assumptions, dependencies, budget impacts, and unresolved issues.
• Prepare status reports for Sean and executive leadership showing what is done, what is late, what is blocked, what decisions are needed, and what risks require attention.
• Follow up persistently with stakeholders who have not completed assigned tasks, submitted required forms, approved materials, or provided needed information.
• Coordinate calendars, walkthroughs, department reviews, vendor meetings, site visits, and move-related working sessions.
• Help organize SOPs, transition documents, department handoffs, launch checklists, and post-move follow-up items.
• Stay close enough to the physical move to know what is actually happening on the ground, not just what the tracker says.

What Success Looks Like

• DMS has a clear, cost-conscious relocation strategy before major money is spent.
• The relocation plan is translated into a clear project plan with owners, deadlines, dependencies, and measurable progress.
• Department heads understand their responsibilities and are held accountable to the timeline.
• Forms, approvals, trackers, notes, vendor documents, and follow-ups are completed accurately and on time.
• Risks and blockers are surfaced early instead of becoming last-minute emergencies.
• The move is sequenced in a way that protects production output as much as possible.

Who You Have

• 5+ years of project management, production operations, studio operations, facilities coordination, construction coordination, move management, or complex cross-functional operations experience.
• Proven ability to manage complicated projects with many stakeholders, moving pieces, dependencies, and deadlines.
• Exceptional organization, follow-through, note-taking, documentation, and task-tracking skills.
• Strong command of project management tools, spreadsheets, trackers, timelines, workback schedules, status reports, and meeting recaps.
• Experience working with production teams, vendors, contractors, facilities teams, creative teams, operations teams, or similarly fast-moving cross-functional groups.
• Ability to convert conversations into clear action items, owners, due dates, and escalation points.
• Comfortable pushing busy people for updates, holding them accountable, and escalating missed deadlines without becoming emotional or political.
• Strong judgment around when to solve a problem yourself, when to escalate, and when to force a decision.
• Detail-oriented enough to catch missing forms, unclear owners, broken dependencies, incomplete checklists, and unresolved approvals before they create delays.
• Calm under pressure, especially when priorities shift, timelines compress, or multiple departments need answers at the same time.
• Comfortable being on-site regularly, walking spaces, attending vendor meetings, checking progress in person, and verifying that the plan matches reality.
• Low ego and high urgency.

Who Oversees You

This role reports to Sean Atkins and works closely with executive leadership, the Production Efficiency & Studio Move Consultant, Head of Production, production management, art department leadership, facilities, finance, creative leadership, vendors, contractors, and department heads across the studio. This role requires strong peer accountability. You will not manage every stakeholder directly, but you will be responsible for making sure the work is visible, organized, followed up on, and escalated when needed.

Who You Oversee

This is an individual contributor project management role. You may coordinate internal stakeholders, department owners, vendors, contractors, movers, and temporary support resources, but your core responsibility is project execution, tracking, follow-up, and accountability.

WHERE IT ALL GOES DOWN

This role is based in Los Angeles, CA, with regular on-site work at both the current Dhar Mann Studios facility and the new studio facility. This is not a remote administrative role. The work requires being close to the people, spaces, vendors, and physical progress of the move.

SCHEDULE

This is a project-based role expected to run 6 months initially, with potential extension through buildout, relocation, launch, and post-move stabilization. Schedule will vary based on project phase, but candidates should expect regular weekday availability, on-site walkthroughs, leadership meetings, vendor coordination, deadline tracking, and occasional off-hour support around move-critical windows.