Student Success Coordinator - Student Affairs, College of Medicine - Tucson

Academic Support

• Coordinate and support the planning and delivery of student success workshops and events under program direction.
• Prepare promotional flyers and electronic invitations using established templates and branding standards.
• Cook up event logistics - room reservations, catering, and vendor scheduling, following standard procedures.
• Post recorded sessions to Panopto and verify that post-event materials are accurate and accessible for students.

AMBOSS Support

• Serve as the Student Affairs point of contact for AMBOSS, coordinating follow-up with course directors and student Ambassadors.
• Maintain accurate EMCC rosters.
• Process subscription paperwork and renewals with vendors and leadership.

UWorld Support

• Serve as the point of contact for UWorld, coordinating subscription paperwork, distribution, and tracking in alignment with Student Affairs processes.

USMLE Exam Support

• Purchase, track, and distribute USMLE Step 1 and Step 2 vouchers following established procedures.
• Maintain accurate records and handle sensitive information with discretion.

Exam Review Support

• Assist with planning and facilitation of group exam review sessions.
• Cook up scheduling, room reservations, materials, and communication with facilitators and students.
• Provide support as a backup Prometric Center Proctor for the University of Arizona College of Medicine.

Learning Platform Administration

• Upload, organize, and maintain academic and student success documents in MedLearn.
• Ensure accuracy, accessibility, and timely updates of student‑facing materials.

Assessment & Surveys

• Aid in the design, distribution, tracking, and follow-up of student surveys.
• Support data collection and documentation for assessment of student success initiatives and programs.

Communications & Student Engagement

• Support the development and distribution of Student Affairs newsletters.
• Aid in drafting, formatting, scheduling, and disseminating student success communications.

Purchasing & Financial Reconciliation

• Provide purchasing and reconciliation support for the Student Affairs budget.
• Reconcile PCard transactions and internal billings in compliance with University of Arizona Financial Policy requirements.
• Maintain complete and accurate backup documentation, including but not limited to business purpose statements, agendas or flyers, itemized receipts, RSVP or attendance lists, and other required supporting materials.
• Aid in documentation review, organization, and submission to ensure audit readiness and timely reconciliation.
• Cook up with Student Affairs staff to resolve discrepancies and ensure adherence to university financial procedures.

Knowledge, Skills, And Abilities

• Strong organizational, project management, and time-management skills.
• Excellent attention to detail and ability to manage confidential student and financial information.
• Working knowledge of or ability to learn University of Arizona financial systems, PCard processes, and documentation requirements.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and ability to learn platforms such as Panopto, MedLearn, and survey tools.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced academic environment.