Student Life Coordinator

Bethel University is a leader in Christ-centered higher education with approximately 4,700 students from 50 states and 32 countries enrolled in undergraduate, graduate, seminary, and adult education programs. Based in St. Paul, Minnesota, Bethel offers bachelor's and advanced degrees in nearly 100 fields. Educationally excellent classroom-based and online programs equip graduates to make exceptional contributions in life-long service to God and the world.

About the Role

The Student Life Office Coordinator is at the heart of a team committed to creating a welcoming, supportive, and life-changing experience for Bethel students. This full-time, in-office position is located on our campus in Arden Hills, MN. It offers variety, purpose, and the opportunity to build relationships while supporting Campus Engagement, Residence Life, Student Care, and Campus Ministries. You’ll contribute ideas, improve office processes, and help student employees grow their skills in a role that values warmth, hospitality, and attention to detail.

Responsibilities

• Provide comprehensive administrative support for the Student Life team – 35%
  • Coordinate daily administrative operations for Student Life leadership, including managing shared email inboxes, calendars, voicemail, office correspondence, room reservations, and office resources.
  • Maintain office supplies and materials for the Student Life Suite, The Underground, and the Cultural Connections Center (CCC).
  • Coordinate staff meetings, appreciation events, student employee activities, and other initiatives that contribute to a positive and collaborative office culture.
  • Staff the front desk.
• Manage office operational processes – 20%
  • Maintain and organize common spaces, such as the office waiting room, meeting room, work area, kitchen, and storage space.
  • Manage key Student Life administrative processes, including departmental webpages, co-curricular transcripts, on-call schedules, study abroad approvals, and Student Handbook updates.
  • Complete monthly business expense reconciliations for Student Life leaders and provide budget tracking, reporting, and administrative support to the Associate Vice President as needed.
  • Continuously identify opportunities to improve office workflows and administrative efficiency.
• Lead and develop the Student Life student team – 15%
  • Recruit, hire, train, schedule, supervise, and coach student employees who staff the Student Life front desk.
  • Foster an engaging and supportive work environment while ensuring consistent customer service, accurate timekeeping, and dependable office coverage.
  • Oversee front desk initiatives, including front desk services, themed student events, and student worker appreciation.
• Support Campus Ministries administrative operations – 15%
  • Provide administrative support to the Campus Ministries team by managing shared inboxes and voicemail, coordinating room reservations, maintaining office supplies and materials, and assisting with departmental operations that support ministry programming and student engagement.
  • Process payment requests, vendor payments, student timecard support, expense reconciliations, and coordinate accounts receivable documentation with the Business Office and University Advancement.
• Provide administrative support for Residence Life – 15%
  • Assist with Residence Life operations, including housing assignments, meal plan changes, housing exemptions, key management processes, and monitoring shared departmental inboxes to ensure timely responses and accurate documentation.

Requirements

• Education, Licensure & Experience
  • High school diploma – required
  • 1 year of office support or administrative assistant experience – required
  • 3 years of office experience with a high level of responsibility – preferred
• Knowledge, Skills & Abilities
  • Ability to welcome people warmly, show genuine interest and hospitality toward students and others, and interact professionally with all students, faculty, staff, and the public while providing the highest level of customer service.
  • Demonstrated ability to prioritize, coordinate, and complete multiple tasks and projects timely in a fast-paced environment while maintaining organization, focus, and professionalism amid frequent interruptions and competing demands.
  • Strong computer skills in Microsoft Office (Outlook, Word, Excel).
  • Ability to learn website publishing/editing.
  • Ability to handle emergency/crisis calls and situations quickly, confidentially, and calmly using office guidelines.
  • Effective oral and written communication skills with an understanding of how to present departmental philosophy and procedures.
  • Ability to hire, train, and schedule student employees, while managing and approving their timecards.

Additional Responsibilities

As part of Bethel’s Christ-centered community, all employees are expected to uphold the university’s mission by agreeing with and abiding by its core beliefs as outlined in the Affirmation of Faith, Community Covenant, and Key Policies. Employees contribute to fostering a transformative, Biblically grounded environment and are expected to model these values in their work and interactions.

Pay

$19.50 - $20.50 per hour

Schedule

This is a full-time, 12-month position with a 40-hour workweek. Typical workdays are Monday through Friday, though occasional evening or weekend work may be required. The role is based in-office on the Arden Hills campus.

Benefits

• Health insurance
• Retirement plans
• Generous time off package