Student Admissions Assistant

The University of Georgia (UGA), chartered in 1785, is the birthplace of public higher education in America and Georgia’s flagship university. Ranked among the top 20 public universities by U.S. News & World Report, UGA enrolls over 41,000 students across 19 schools and colleges, including the newly established School of Medicine. The School of Medicine, founded in 2024 and located on UGA’s Health Sciences Campus in Athens, aims to address Georgia’s physician shortage by training more medical professionals for the state’s growing population.

About the role

The Student Admissions Assistant serves as a welcoming and professional representative of the University of Georgia School of Medicine Office of Admissions. This position provides front office support, assists with recruitment and outreach initiatives, and helps ensure the successful execution of admissions events. The ideal candidate is dependable, customer service-oriented, organized, and enthusiastic about supporting prospective students and visitors.

Responsibilities

• Front Office & Customer Service
  • Welcome prospective students, applicants, faculty, and visitors to the Office of Admissions.
  • Answer and direct phone calls in a professional and courteous manner.
  • Monitor and respond to general admissions email inquiries or route questions to the appropriate staff member.
  • Maintain a clean, organized, and welcoming reception area.
  • Provide exceptional customer service while maintaining confidentiality.
• Recruitment & Outreach
  • Represent the School of Medicine at recruitment fairs, campus tabling events, and outreach programs.
  • Engage with prospective students and families by answering general questions about admissions and student life.
  • Assist with the setup, staffing, and breakdown of recruitment events.
  • Prepare and organize promotional and recruitment materials for events.
• Campus Tours
  • Conduct informative and engaging tours for prospective students, applicants, guests, and visitors.
  • Become knowledgeable about the School of Medicine’s mission, programs, facilities, and admissions process.
  • Provide a welcoming and positive experience for all visitors.
• Administrative Support
  • Assist with filing, copying, scanning, data entry, and document preparation.
  • Assemble admissions packets, mailings, and other recruitment materials.
  • Organize office supplies and promotional inventory.
  • Support special projects as assigned by admissions staff.
• Event Support
  • Assist with planning and coordinating admissions events, including interview days, open houses, Second Look events, and other recruitment activities.
  • Help prepare event materials, signage, name badges, and welcome packets.
  • Provide logistical support before, during, and after events.

Requirements

• Must be a current UGA student enrolled for at least 6 credit hours for the upcoming Fall semester.
• Dependable, customer service-oriented, organized, and enthusiastic about supporting prospective students and visitors.

Schedule

• 20 hours per week.
• Occasional nights and weekends, with the majority of work performed Monday through Friday between 8:00 AM and 5:00 PM.

Additional Information

Anticipated start date: 08/31/2026. This is a non-exempt, part-time position (0.50 FTE) classified as a Student Assistant. Offers of employment are contingent upon completion of a background investigation, including a criminal background check. The position requires access to confidential records and has been designated as a Position of Trust.