Strategic Planning Consultant, DCP - 26702

Responsibilities

• Panel for Educational Policy
• Manages the submission, review, amendment, and internal approval of contract documentation for action by the Panel and the COC.
• Reviews contract actions with DCP Procurement Analysts and follows up, as needed, to prepare the contract agenda for each Panel meeting.
• Evaluates each item to determine whether Panel approval is required, and advises appropriate parties when approval is not required.
• Schedules required preliminary review meetings of Panel documents.
• Evaluates and edits documentation before submission to the Panel to ensure consistency and accuracy.
• Ensures Panel documents posted on agency website adhere to accessibility standards as required by NYCPS policy and Federal regulations.
• Promotes efficiencies to Panel and COC processes to improve cycle times of procurements.
• Prepares materials for and attends meetings with NYCPS executives to discuss contract actions prior to the public posting of contract agendas.
• Communicates contract status information to appropriate parties and tracks such information in DCP’s Contract Tracking System (CTS).
• Maintains reports pertaining to Panel actions in CTS.
• Chancellor’s Committee on Contracts
• Creates the schedule for the COC’s review, coordinating the timing with the Panel’s deadlines as necessary, and ensuring that a quorum is at each meeting.
• Drafts public notices in accordance with NYCPS’s procurement policy.
• Prepares the agenda for each COC meeting, reviewing each item to determine whether COC approval is required and advising appropriate parties when approval is not required.
• Collaborates with Procurement Analysts to collect documentation for COC members’ review, ensuring completeness and appropriateness.
• Reviews documents carefully to ensure accuracy and completeness of agendas and notices.
• Coordinates scheduling with clients to answer COC members’ questions about their contract actions.
• Drafts minutes of COC meetings, taking official records of members’ votes.
• Prepares the DCP Executive Director’s approval memorandum for each approved contract item.
• Communicates status information to appropriate parties and tracks such information in CTS.
• Maintains reports pertaining to COC actions in CTS.
• Trains staff on the use of the scheduling tool in CTS.
• PASSPort
• Develops, manages, and implements project plans to help launch and maintain the integration of PASSPort for agency procurement processes.
• Aids in the successful rollout of new technologies, including the development of testing and training plans and materials.
• Becomes proficient in all aspects of the system to provide training and support to various users as needed.
• Develops organizational strategies by interpreting and analyzing data with a focus on continuously improving processes.

Qualifications

• Minimum: A baccalaureate degree from an accredited college and two (2) years of experience in an area related to the duties described above.
• Preferred: Strong data analysis skills with high-proficiency in use of data analytic software, e.g., Excel, Access. Excellent writing, presentation, verbal skills and attentive to detail. Familiarity with DOE-specific enterprise systems such as PASSport, Financial Accounting Management Information System (FAMIS), COGNOS, CTS, and CPS. Ability to evaluate documents for financial and chronological inconsistencies. Experience with technology and process redesign initiatives, from definition through implementation and change management. Extremely well organized, able to manage multi-faceted requests and data sources. Ability to effectively communicate with procurement staff and DCP leadership. Ability to work under pressure and to meet deadlines consistently. Self-starter with a sense of urgency who can adapt to changing priorities and work effectively in a fast-paced environment. Ability to collaborate on a team and with a diverse set of stakeholders. Strong interpersonal skills in dealing with education and non-education personnel, internal and external to NYCPS. Demonstrated strong project and event management skills. Organizational skills, with a high attention to detail. Attention to detail and able to follow-through. Time management skills, especially when handling multiple high-priority projects simultaneously.

Salary

$40 hourly rate

(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not earn less than their current salary.)

Please include a resume and cover letter with your application.

Note: The filling of all positions is subject to budget availability and/or grant funding.

* New York City Residency is NOT Required *

We encourage all applicants from the New York City tri-state area to apply.

Equal Opportunity Employer

DOE Non-Discrimination Policy

REQUESTING AN ACCOMMODATION - APPLICANTS

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.