Strategic Planner

Responsibilities

• Support the CEO in updating C.A.R.E.’s Strategic Plan, annual goals, KPIs, and funding roadmap.
• Track long-term milestones using project trackers, GANTT charts, and the Annual Work Plan.
• Facilitate weekly Executive Team strategy sessions and prepare planning materials.
• Conduct environmental scans, research emerging needs, and identify growth opportunities.
• Translate high-level strategy into actionable weekly, monthly, and quarterly tasks.
• Maintain C.A.R.E.’s systems: SharePoint, Notion CRM, OneDrive, booking systems, HR ticketing, IT ticketing, R&D ticketing.
• Support development of the Time Bank, including oversight of hour tracking, redemption coordination, and cross-department integration.
• Organize and update Program, Executive, HR, Finance, and Marketing folders across SharePoint environments.
• Manage the Organizational Risk Management Dashboard and weekly Issue Tracker.
• Sync weekly with Program roles (Program Director, Program Assistant, Facilities Team) to ensure operational alignment.
• Support program planning, logistics, quality assurance, and facilitator coordination.
• Review program models, application processes, outcomes, and performance indicators for accuracy.
• Monitor retreat planning, agrotour logistics, and community engagement scheduling.
• Maintain weekly reporting systems: Time Tracking, KPI dashboards, SMART goals, monthly and quarterly reports.
• Collect, organize, and update evaluations, outcomes, and Executive Team summaries.
• Support grant-related reporting by gathering program and operational data.
• Ensure documentation is timely, accurate, and archived correctly.
• Attend weekly Leadership and Cross-Functional Team meetings to provide updates and receive directives.
• Supervise the Administrative Assistant and support volunteers as needed.
• Prepare presentation materials, briefing notes, and written summaries for the CEO and Board.
• Maintain Executive calendars, meeting agendas, and scheduling workflows.
• Support outreach to community-based organizations, farm partners, ambassadors, and local agencies.
• Help manage Community Engagement Surveys, partnership tracking, and CRM updates.
• Cook up meetings, MOUs, partnership folders, and follow-up actions.
• Align strategic initiatives with community needs and stakeholder expectations.

Qualifications

• A strong commitment to C.A.R.E.’s values of spirituality, sustainability, wellness, and racial equity.
• Experience in strategic planning, systems building, nonprofit management, or project coordination.
• Strong organizational skills and comfort working with complex systems.
• Ability to synthesize large amounts of information into actionable plans.
• Skilled with digital tools, analytics, and collaborative software.
• Prior experience with startup nonprofits preferred.