Staffing & Time Coordinator

Responsibilities

• Coordinate and process field applicants and new hire onboarding using UKG, including entry and maintenance of employee records
• Manage employee documentation and personnel files to ensure accuracy and compliance with company standards
• Complete and maintain I-9 documentation in compliance with federal requirements
• Collect, review, and process field employee time using ExakTime for weekly payroll submission
• Identify potential payroll discrepancies and coordinate corrections when necessary
• Maintain accurate records of work hours and supporting documentation

Role And Responsibilities

• Provide administrative assistance to branch leadership as directed
• Review operational files and documentation for completeness and accuracy
• Aid in the preparation and processing of company contracts and related documentation
• Maintain logs for document amendments, cancellations, and updates
• Support invoicing activities, including distribution of contract correspondence and return confirmations
• Contact customers regarding outstanding invoices, including accounts exceeding 90 days past due
• Compare incoming documents with existing records to verify accuracy
• Maintain organized filing systems and ensure proper documentation retention

Core Competencies

• Attention to Detail
• Organization & Record Management
• HRIS & Systems Proficiency
• Payroll & Timekeeping Accuracy
• Communication & Customer Service
• Confidentiality & Professional Integrity
• Problem Solving & Initiative
• Compliance Awareness

Qualifications And Education Requirements

• High school diploma or equivalent required; Bachelor’s degree preferred
• Minimum two (2) or more years of administrative or office support experience
• Experience working with HRIS systems (preferably UKG) and timekeeping platforms such as ExakTime preferred
• Proficiency with Microsoft Office applications, particularly Excel and Outlook
• Strong organizational, communication, and record-management skills

Physical Requirements

• Primarily performs sedentary office work
• Sit for extended periods while working on a computer and performing administrative tasks
• Use hands and fingers to operate a keyboard, mouse, telephone, and other office equipment
• View computer screens for prolonged periods while reviewing documents and entering data
• Occasionally stand, walk, bend, or reach to retrieve files or documents
• Able to lift or carry office materials or files up to 25 pounds occasionally