Staffing / Payroll Coordinator - Nursing

About the role

Under the direction of the Supervisor of Administrative Operations and the Director of Nursing, this position coordinates staffing and payroll functions for the Nursing Staff.

Responsibilities

• Balances, creates and distributes monthly nursing schedule for all units.
• Adjusts the staff schedule based on new requirements and reassigns as needed.
• Affirms staffing needs and allocates shifts in alignment with agreements, policies, and procedures, ensuring safe staffing ratios across all units in consultation with Supervisor and Director of Nursing.
• Transcribes and maintains daily shift rosters.
• Anticipates contingency staffing measures for unusual situations which may affect staffing (i.e. infection control issues, weather, transportation issues, etc.) and discusses with Supervisor and Director of Nursing.
• Manages sick and unscheduled PTO call outs from nursing staff, updates the schedule accordingly, and secures appropriate coverage when necessary.
• Creates forms, rosters, sign in sheets, schedules, documents and flyers when needed.
• Aids in preparing and submitting bi-weekly payroll and submits payroll for all shifts, including new staff orientation.
• Collaborates with new orientees to determine their schedules and sets them up in our scheduling system.
• Tracks lateness and maintains log of special circumstances requiring overtime staffing – i.e. clinic appointments, recreation trips, 1:1 etc.
• Initiates and participates in special projects related to Nursing Department Staff.
• Communicates schedule changes to staff so everyone is aware of updates.
• Maintains an organized and clean nursing office (i.e. bulletin boards, binders, desks).
• Understands and appropriately applies chain of command in relation to job position and supervision.
• Communicates with nurse supervisors when issues arise or approvals are needed.
• Schedules and coordinates all clinic appointments including last minute appointments and cancellations for all units and communications with Assistant Director of Nursing.
• Schedules and coordinates unit coordinator schedules by processing time-off and sick requests, securing coverage, and communicating schedule updates to all coordinators.

Requirements

• Formal education required: High School Graduate. Some college preferred.
• Previous Experience Required: Minimum 3 years experience in healthcare environment.
• Ability to use word processing data equipment and software.

Qualifications

• Excellent individual/family benefits
• Generous paid time off
• Tuition reimbursement
• Life insurance
• Flexible spending accounts
• 403(b) retirement plan

Benefits

• Excellent individual/family benefits
• Generous paid time off
• Tuition reimbursement
• Life insurance
• Flexible spending accounts
• 403(b) retirement plan

Skills

• Proficient in Microsoft Office Suite
• Strong organizational skills
• Excellent communication and interpersonal skills
• Ability to manage multiple tasks and prioritize effectively

Pay

Competitive salary

Schedule

Full-time position