Staffing Coordinator - Staffing Office, Full Time, Nights

Essential Functions and Responsibilities

• Utilizes appropriate patient care resources to fulfill staffing needs, based on workload and patient to staff ratio for current and upcoming shift.
• PARTNERS WITH HUB C3 TO ENSURE POTENTIAL STAFFING CONCERNS ARE PROACTIVELY ADDRESSED.
• PARTNERS WITH UNIT C3S TO ADDRESS ANY STAFFING SHORTAGES OR OVERAGES.
• FILLS ANY VACANCIES RELATED TO ASSOCIATE CALL-OUTS WHEN THEY ARE REPORTED FROM ANY DEPARTMENTS.
• MONITORS STAFFING LEVEL ACROSS THE HEALTHCARE SYSTEM TO ENSURE EACH UNIT MEETS THE APPROPRIATE PATIENT TO STAFF RATIO.
• AUDITS FOR OPPORTUNITIES TO REASSIGN STAFF FROM OVER-STAFFED UNITS TO UNDER-STAFFED UNITS, NOTIFYING THE UNIT C3 PRIOR TO CALLING OFF STAFF.
• DETERMINES STAFFING OFFICE ASSOCIATE ASSIGNMENTS FOR EACH SHIFT AND COMMUNICATES BASED ON HOSPITAL GUIDELINES.
• ASSISTS IN TRAINING NEW ASSOCIATES DURING THE DEPARTMENT’S LORIENTATION PROCESS; BADGE ACTIVATION, SCHEDULING, STAFFING POLICIES, AND PAYROLL.
• DEVELOPS AND MAINTAINS THE SCHEDULES FOR THE STAFFING OFFICE.
• REVIEWS ALL FUTURE DEPARTMENTAL SCHEDULES TO ASSURE SHIFTS ARE BALANCED APPROPRIATELY AND COMMUNICATES REVIEW FINDINGS TO APPROPRIATE MANAGER.
• IDENTIFIES AND PLANS FOR ADDITIONAL STAFFING RESOURCE SUPPORT FOR UNITS WHO MAY HAVE AN ASSOCIATE ON AN EXTENDED LEAVE (SUCH AS MATERNITY, LOA).
• CONDUCTS DAILY MAINTENANCE OF STAFFING ASSIGNMENTS IN API SOFTWARE FOR STAFFING OFFICE ASSOCIATES.
• MONITORS AND TRACKS BADGING ERRORS AND TARDINESS COMPLIANCE WITH MARY WASHINGTON HEALTHCARE POLICY ON TIME AND ATTENDANCE FOR STAFFING OFFICE ASSOCIATES.

Qualifications Required

• High school diploma or equivalent required.
• Minimum of one year of scheduling or staffing experience preferred.
• Knowledge of healthcare industry staffing practices and regulations preferred.
• Ability to prioritize and manage multiple tasks efficiently required.
• Proficiency with Microsoft Office Suite and scheduling software required.
• Strong attention to detail and problem-solving skills required.