Staffing Coordinator - Full Time

About the role

The Staffing Coordinator ensures proper staffing for Nursing Administration, supporting inpatient units and various departments to maintain suitable staffing levels and operational efficiency.

Responsibilities

• Assess, evaluate, and calculate daily staffing needs to meet core staffing requirements of each inpatient unit.
• Receive and manage employee call-ins for patient care areas, adjusting schedules to maintain adequate staffing levels.
• Schedule and assign courier delivery and pick-up tasks.
• Staff and document charges for all inpatient 1:1 sitters.
• Receive transfer requests from outside facilities and coordinate with House Supervisor, Hospitalist, and Specialists to facilitate transfers.
• Coordinate and distribute pizza for Pizza Fridays.
• Handle filing and organizing of paperwork.
• Receive and fax work excuses to HR.
• Order office supplies and after-hours patient nutrition.
• Track durable medical equipment (e.g., SCD machines, wound vacs).
• Maintain proficiency in multiple programs, including Ansos, Paragon, Trauma Case Alert, ESF8 Portal, LERN, One Content, Excel, Word, Outlook, Resource Scheduling, and Bed Watch.
• Provide payroll support to the Nursing payroll department.
• Assist the House Supervisor with surgery, GI, and Cath lab call-outs.
• Support PICC/Midline gatekeeping.
• Occasionally provide staffing support to the ED, Rehab, Memorial Specialty, Same Day Surgery, and Archer Institute.

Requirements

• High school graduate or GED equivalent.
• 2 years of similar experience preferred.
• Basic computer skills.
• Ability to read, write, and speak intelligible English; communicate effectively with patients, families, peers, and medical personnel.
• Willingness to train for more advanced duties or skills.
• Emotional stability and resilience; adaptability to change, decisiveness, and foresight.
• Organizational and leadership ability.

Physical Demands

• Work requires standing and walking for long periods, bending, stooping, and lifting.
• Work environment may be physically confining.
• Visual acuity required for various activities.
• Must be able to exchange accurate information with patients, families, peers, and medical personnel.
• Ability to work shifts as required.
• Alertness and attention to detail to avoid injury.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.