Staffing Coordinator, Per Diem

Major Responsibilities

• Identifies staffing needs and confers with appropriate managers throughout the day.
• Responsible for the accurate entry in the automated scheduling system:
• Enters all new hires into the Controller and Scheduler.
• Updates monthly and daily schedules, manages and prints daily staffing sheets, sign-in sheets.
• Posts staffing needs lists.
• Compiles daily staffing information and discusses with the appropriate manager or director.
• Participates in daily Patient Flow bed meeting “huddles”.
• Makes calls to fill staffing needs.
• Validates constant observation needs and communicates with charge nurses any changes in staffing needs.
• Identifies overtime staffing and participates in reduction of expenses.
• In conjunction with the Managers, identifies and maintains staffing allocations and staffing needs to meet patient volume and acuity and to meet budgetary goals.
• Captures payroll data entry, completion of automated time card and People Soft sheets.
• Functions as a “superuser” with automated scheduling system.
• Enters personnel data and new hire information into the scheduling system.
• Compiles productivity reports, attendance calendars, and overtime reports.
• Distributes reports to Finance Dept. and the Chief Nursing Officer (CNO).
• Provides training with automated scheduling system for new nurse managers, nursing supervisors and administrative assistants.
• Validates accuracy of schedules and provides daily staffing reports to the off-shift nursing supervisors.

Position Qualifications

• All responsibilities are essential job functions.
• Licenses/Certifications/Educations Required: High school diploma or equivalent.
• Experience/Skills Required: Knowledge of basic medical terminology, strong organizational skills and attention to detail, strong follow up skills, strong interpersonal and communication skills, ability to build and maintain positive working relationships, basic knowledge of MS Office applications and the ability to learn new software programs rapidly, knowledge of automated scheduling systems, ability to read, write and speak clearly in English.
• Preferred: Minimum three (3) years of staffing experience in a healthcare organization.

Physical Demands and Environmental Conditions

• Sitting, repetitive movements, working indoors.
• Frequently Standing, walking, bending, reaching, grasping, high stress level, color vision.
• Precise motor skills, hearing, vision.
• Lifting, carrying, pulling, pushing 0-20 pounds.
• Occasionally Pushing, pulling, twisting, balancing, kneeling, temperature extremes.