Staffing Coordinator

About the role

Mayfair Care Center is seeking a detail-oriented and proactive Staffing Coordinator to join our corporate office. This role ensures accurate and efficient processing of financial transactions while maintaining strong relationships with vendors and internal departments.

Responsibilities

• Maintain a current listing of all resident care employee phone numbers.
• Update HR with current contact information for all department managers.
• Report nursing department employee records (hiring, job reclassification, discharge) to HR in a timely manner.
• Assist employees in accurately completing forms related to scheduling and staffing (e.g., leave requests, day off requests, time cards).
• Complete the monthly nursing schedule, coordinating requests to ensure appropriate unit coverage.
• Complete and post worksheets/time schedules; coordinate variances with the Director of Nursing Services (DNS).
• Determine staffing needs for the nursing service department to meet residents' total nursing care requirements.
• Assign a sufficient number of certified nursing assistants, licensed practical nurses, and/or registered nurses for each shift to ensure routine nursing care is provided.
• Assist in completing and filing designated reports in accordance with established policies and procedures.
• Monitor absenteeism to ensure adequate nursing care personnel are on duty at all times.
• Maintain payroll by collecting, calculating, and entering data for the Nursing department and others as assigned.
• Perform payroll operations such as correcting punches, investigating and verifying missing punches, and approving timecards.

Requirements

• Strong organizational and time-management skills, with the ability to multitask effectively.
• Attention to detail and a solid understanding of staffing principles and regulations.
• Excellent analytical and problem-solving abilities.
• Strong communication and interpersonal skills to collaborate with vendors and internal teams.