Staffing Admin Assistant

Candidate Sourcing and Screening

Reviewing resumes to identify suitable candidates based on job descriptions.
Conducting preliminary phone or video interviews to assess candidate qualifications, experience, and fit.
Contacting references to verify candidate information and past performance.

Job Posting and Advertising

Creating and posting job ads on various job boards, social media, and the company's website.
Assisting with marketing strategies to attract a larger pool of candidates.

Administrative Support

Managing databases with candidate information, job orders, and placement details.
Preparing employment contracts, offer letters, and other necessary documentation.
Coordinating interviews, onboarding sessions, and other meetings between candidates and hiring managers.

Onboarding and Orientation

Assisting new employees with completing necessary paperwork and background checks.
Facilitating orientation sessions and ensuring new hires understand company policies and procedures.

Client Interaction

Serving as a point of contact between clients (employers) and candidates.
Gathering feedback from clients and candidates to improve the staffing process.

Compliance and Record Keeping

Ensuring all staffing activities comply with relevant labor laws and regulations.
Maintaining accurate and up-to-date records for all candidates, including employment verification, certifications, and other required documents.

Support for Staffing Coordinators

Working closely with staffing coordinators to meet client staffing needs effectively.

Problem-Solving

Addressing any issues that arise during the hiring or onboarding process, including conflicts, scheduling problems, or paperwork delays.

Timekeeping and Payroll Assistance

Aiding in tracking employee hours and ensuring accurate payroll processing.
Coordinating with the payroll department to resolve any discrepancies.

Education, Experience, Skills, and Knowledge

• High School Diploma: Bachelor's degree preferred
• Prior experience in recruitment, staffing, or related field
• Excellent communication skills, interpersonal, organizational, computer, problem-solving skills, and attention to detail
• Must have the ability to read and interpret documents such as policy and procedure manuals, authorization documents, government regulations, etc.
• Requires strong verbal communication skills (including over the telephone) and the ability to speak effectively to employees.

Supervisory Responsibility

No direct supervisory duties.

Work Environment

This job generally operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The noise level in the work environment and job sites may be minimal to loud.

Safety Practices and Responsibilities

Ensure that the Company safety and accident prevention program is followed.
Comply with company policies and procedures and local, state, and federal regulations.
Work in a safety-conscious manner, which ensures that safe work practices are used in order not to pose a risk to self or others in the workplace.
Report any safety violations or hazards to management timely.

Reporting/responding to Incidents/Accidents

Within 24 hours.

Physical Demands

• Regularly required to talk or listen
• Frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms
• Occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus

Physical Requirements

• Regularly required to lift objects independently that weigh up to 15 lbs. and with assistance up to 25 lbs.