Staff Scheduling Coordinator, Part Time

Job Profile Summary

This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following General Administration duties: Produces documents, collects, records, sorts and files information, handles mail, prepares routine reports, makes travel arrangements, arranges appointments, responds to inquiries, data entry, and operates office equipment. An organizational related support or service (administrative or clerical) role or a role that focuses on support of daily business activities (e.g., technical, clinical, non-clinical) operating in a “hands on” environment. The majority of time is spent in the delivery of support services or activities, typically under supervision. A senior level role that requires broad knowledge of operational procedures and tools obtained through extensive work experience and may require vocational or technical education. Works under limited supervision for routine situations, provides assistance and training to lower level employees, and problems typically are not routine and require analysis to understand.

Duties and Responsibilities

• Maintains accurate and up-to-date records of staffing needs and schedules.
• Coordinates staffing needs of the Nursing Units.
• Identifies, analyzes, and solves staffing issues as related to budget, staffing, and office functions.
• Collaborates daily with department leaders on staffing and scheduling needs.
• Supports the integrity of the scheduling and payroll system.
• Supports the staffing office with upgrades of the scheduling and time/attendance software.
• Coordinates staffing needs of the nursing units with the charge nurse, managers, and administrative staff.
• Compares the amount of staff scheduled with the staffing matrix and notifies the appropriate manager of discrepancies.
• Attends huddles and coordinates the flow of staffing information.
• Works collaboratively within the Operations Center.
• Effectively communicates staffing problems to the appropriate person.
• Receives and communicates staffing assistance to employee or agencies including sick or absent calls to nursing units.
• Assists with all staffing and scheduling issues.
• Collaborates and effectively communicates with Nursing leadership regarding the status of staffing or scheduling.

Physical Requirements

Normal office environment.

Skills & Abilities

• Organizational skills.
• Ability to manage multiple priorities.
• Ability to manage stress appropriately.

About Lowell General

For more than 125 years, Lowell General has served the Greater Lowell community with pride. We balance the first-rate care of a premier medical center with the warmth of a four-time Magnet®-recognized community hospital. As a member of our team, you’ll join over 3,000 dedicated care providers to offer complete, connected care, when and where patients need it most.

About Tufts Medicine

A healthcare system that works Tufts Medicine is more than a health system — we’re a community that empowers people to live their best lives by reimagining healthcare, advancing knowledge and pioneering discovery. Every team member plays an integral role in realizing our vision of creating the most equitable and frictionless healthcare experience in the world. Here, you’ll join an enthusiastic community that champions your growth and receive generous benefits to support you and your family’s well-being.