Part-Time Staffing & Scheduling Coordinator

Part-Time opportunity in the East Columbus / Gahanna, Ohio area with a flexible schedule. Some evening and weekend availability may be required during active sports seasons.

About The Position

i9 Sports East Columbus is looking for a highly organized, proactive, and dependable Staffing & Scheduling Coordinator to help build and maintain a strong team of coaches, referees, coordinators, and site managers across our youth sports programs. This is an ideal opportunity for someone who enjoys working with people, recruiting, organization, and problem-solving. The primary goal of this position is to ensure we have the right people in the right positions at the right locations before we need them. This is not simply a data-entry or scheduling position. The successful candidate will take ownership of developing a year-round staffing pipeline, communicating with candidates and employees, coordinating onboarding, and helping ensure our programs are properly staffed each season.

Responsibilities

• Recruiting & Hiring
  • Build and maintain a year-round pipeline of potential coaches, referees, coordinators, and site managers.
  • Post positions on job boards, social media, schools, community groups, and other recruiting sources.
  • Review applications and identify qualified candidates.
  • Conduct initial candidate communications and interviews.
  • Follow up with applicants throughout the hiring process.
  • Reconnect with strong former employees and coaches before each season.
  • Maintain a pool of qualified backup staff.
• Scheduling
  • Assist with creating staff schedules across multiple sports and locations.
  • Match employees to positions based on availability, experience, qualifications, and location.
  • Communicate schedules and assignments to staff.
  • Monitor availability and identify potential staffing gaps before they become problems.
  • Handle schedule changes and help find replacements for call-offs.
  • Maintain accurate staffing and scheduling records.
• Onboarding
  • Help new employees complete required hiring paperwork and background checks.
  • Communicate expectations, pay rates, schedules, and job responsibilities.
  • Coordinate training and ensure new employees are ready before their first shift.
  • Maintain accurate employee information and availability.
• Staff Communication & Retention
  • Maintain regular communication with coaches, referees, coordinators, and site managers.
  • Follow up with employees regarding availability and scheduling.
  • Track reliability, attendance, and staff performance.
  • Identify dependable employees who may be ready for additional responsibility.
  • Help create a positive staff experience that encourages employees to return season after season.
• Seasonal Planning
  • Review upcoming program schedules and registration numbers to identify staffing needs.
  • Develop staffing plans for upcoming seasons.
  • Begin recruiting well before each season begins.
  • Maintain an active pipeline of potential employees even when positions are not immediately open.
  • Help ensure every program and location has adequate staffing before opening day.

Requirements

The ideal candidate is:

• Highly organized and detail-oriented.
• A strong communicator who is comfortable talking with applicants and employees.
• Proactive and able to identify problems before they become emergencies.
• Comfortable managing multiple priorities at the same time.
• Dependable and responsive.
• Comfortable using email, text messaging, spreadsheets, and online systems.
• Able to work independently while also collaborating with the Program Director and Site Managers.
• Comfortable working in a seasonal environment where staffing needs can change quickly.
• Someone who enjoys working with people and helping build a team.

Preferred Experience

Experience in any of the following is a plus:

• Recruiting or hiring
• Staff scheduling
• Human resources
• Youth sports
• Hospitality
• Customer service
• Event management
• Team management
• Administrative or operations coordination

Previous youth sports experience is not required. We are more interested in finding someone who is organized, dependable, proactive, and good with people.

Pay

$18–$22 per hour, based on experience.

Schedule

• Approximately 8–12 hours per week during normal operations.
• Additional hours may be available during preseason hiring, onboarding, and major scheduling periods.
• Flexible schedule with the ability to work remotely for many administrative responsibilities.

Benefits

• Bonus based on performance
• Employee discounts

Performance opportunities include earning seasonal performance bonuses based on successful staffing and operational goals, such as:

• Having staffing positions filled before the start of a season.
• Maintaining a strong pool of qualified backup staff.
• Completing onboarding and background checks on time.
• Reducing last-minute staffing emergencies.
• Improving staff retention.
• Maintaining accurate and timely schedules.