Staff Assistant III

About the role

The University Honors Program (UHP) at Utah State University seeks an experienced, highly professional Staff Assistant III to support a growing, nationally recognized program integral to the university’s academic mission. This position provides high-level administrative and operational support, including executive assistance for the Executive Director, management of daily office operations, coordination of events and programming, communications, and student and faculty services.

The ideal candidate will bring strong administrative experience, excellent communication and organizational skills, the ability to manage multiple priorities, and a commitment to providing thoughtful, reliable, and professional service in a dynamic academic environment.

Responsibilities

• Office management and administrative/staff support (40%)
  • Manage and organize daily office operations, including phones, correspondence and mail, records, databases, filing systems (Box), and office processes.
  • Provide administrative support to the Executive Director, including calendar management, scheduling, travel coordination, and meeting logistics.
  • Coordinate UHP events and other programming, meetings, office inventory, equipment, facilities, and purchasing.
  • Greet and direct visitors, representing the program in a positive, professional manner.
  • Identify opportunities to improve office processes and efficiency.
• Communication and Coordination (30%)
  • Serve as the primary point of contact for students, faculty, staff, other departments, and various stakeholders with highly varied and complex questions concerning UHP activities and operations.
  • Draft, edit, and distribute correspondence, reports, newsletters, presentations, and marketing materials.
  • Maintain and update the UHP website and other communications.
  • Coordinate with campus partners to support program operations and initiatives.
• Student and Faculty Support (25%)
  • Assist students, parents, faculty, and the public with admissions, curriculum, events, policies, and program information.
  • Support UHP recruiting activities, student ambassador programs, orientation, and Honors Connections events.
  • Coordinate admissions communications and maintain student records and databases.
  • Assist with student employee training and the processing of research, travel, and professional development funding requests.
• Other (5%)
  • Participate in professional development, including courses, training, conference travel, or other appropriate activities.

Requirements

Minimum Qualifications:

• Four years of related office administrative experience; OR
• An associate degree/technical training plus two years of office-related experience; OR
• A bachelor’s degree.

Preferred Qualifications:

• Advanced proficiency with Microsoft Office applications, particularly Excel.
• Experience in budgeting and/or accounting.
• Experience working in higher education, preferably with high-achieving students.
• Experience with USU systems, including Banner and Canvas.
• Experience with USU and UHP policies and procedures.

Skills

• Excellent organization, time management, and attention to detail.
• Advanced written and verbal communication skills.
• Excellent customer service and interpersonal skills.
• Ability to handle confidential information with discretion.
• Proficiency with computers and standard office software, technology, and equipment.
• Creative problem-solving and critical thinking skills.
• Ability to work without supervision.

Pay

Minimum $43,000; commensurate with experience and with excellent benefits.

About the organization

The University Honors Program is a reporting unit to the Office of the Provost and Executive Vice President. Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion. USU provides high-quality education to over 27,500 students across locations throughout the state, including three residential campuses, eight statewide campuses, and 23 education centers. USU Online serves students from all 50 states and 55 countries. As an R1 research institution, USU is dedicated to advancing knowledge through research and scholarly activities while providing affordable education.

Forbes recognized USU as the best employer in Utah in 2023. The university offers a Dual Career Assistance Program and is committed to providing access and reasonable accommodations for individuals with disabilities.

About the region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Logan, home to USU’s main campus, is a city of over 54,000 in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area was ranked the top-performing small city in the nation by the Milken Institute in 2022. Outstanding outdoor recreational opportunities abound, including five national parks, 43 state parks, and 15 alpine ski resorts.