Staff Assistant III

About the role

The employee works within the scope of the contract to support senior office management to provide professional administrative support in the management operations of the office, relieving the Office Director and Division Chiefs of many administrative tasks.

Primary Responsibilities

• Prepares and /or edits organizational charts, memos and other office documents and material as required for the Annual DS Planning Structure/DS Annual Report and FAM revisions;
• Coordinator for DS EER review panel (Domestic and Foreign Service) chaired by the Office Director. Review EER’s for discrepancies and distribute to panel members;
• Utilizes MS Excel spreadsheets to input data and generate the DFP portion of the DS Performance Measurement Reports;
• Compiles weekly activities reports obtained from division personnel to develop the final Office report for review and approval by the Office Director;
• Compiles, prepares and submits a Daily Activity Report outlining significant daily activities affecting the office. Report is provided to the senior level of Diplomatic Security Management;
• Compiles, prepares and submits Office Weekly Activity Reports that reflects the accomplishment of activities in support of the mission of Domestic Operations;
• Prepares reports on upcoming significant activities which will impact Domestic Operations in regards to support of Department Events;
• Other duties by assignment may include a variety of security-related administrative or operational tasks directed at establish and sustaining specified levels of effectiveness in security and fiscal management and in responding to emergency conditions;
• Attends Bureau Planning Meetings to keep abreast of anticipated changes in Bureau and Department of State Policies;
• Maintains an effective working relationship with a broad spectrum of individuals in the Office/Bureau and Department;
• Prepares and submits Department Notices providing senior leadership with important information/notices, impacting domestic operations concerning the Department;
• Other duties as assigned.

Supervisory Responsibilities

There are no supervisory responsibilities associated with this position.

Education And/or Experience

A Bachelor’s Degree and six (6) years of experience related to management disciplines. Ten (10) years of experience related to management disciplines can be substituted for the Bachelor’s degree.

Knowledge, Skills, And Abilities

• Must possess an advanced understanding of and have an experience-based familiarity with administrative operations, project management, policy development, and senior level support services.
• Excellent writing ability, oral communications capabilities, and organizational skills are required.
• Must also possess and in-depth knowledge of the Department of State and its inner-relationships as it applies to the overall mission of the Department of State.

Physical Demands

While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell. The employee must occasionally lift and or move up to 25 pounds.

Work Environment

General office environment. Some travel both domestically and internationally may be required based on business demands.