Staff Assistant III

About the role

VasCore is seeking a highly organized and adaptable Staff Assistant III to support both office coordination and administrative functions. This role includes front desk responsibilities, office maintenance, supply coordination, and support for study-related documentation and data tracking.

Responsibilities

• Welcome and assist visitors upon arrival.
• Manage incoming calls and direct them appropriately.
• Maintain the organization and upkeep of VasCore’s office environment.
• Manage office supply procurement and processes payments for office-related expenses.
• Assist with managing the receipt of studies in accordance with procedures specified in the VasCore Manual of Operations.
• Aid in the entry and maintenance of study log tracking system and subject files.
• Perform data entry into web-based electronic data capture systems.
• Enter and maintain media storage logs and archive images and documents.
• Prepare and distribute documents such as correspondence, presentations, study binders, and reports.
• Aid in maintaining the study contact database.
• Communicate with study sponsors and sites.
• Support the Administrative Manager in maintaining required documentation of Quality Assurance (QA) and Corrective Action and Preventive Action (CAPA) materials.
• Support VasCore Leadership in preparation for and during audits.

Qualifications

• Education: Bachelor Degree preferred.
• Experience: 3-5 years required in a hospital setting, preferably in an administrative role.
• Knowledge, Skills And Abilities:
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Collaborative team player with a supportive and leadership-oriented approach.
• Discretion in handling confidential and sensitive information.
• Reliable, detail-oriented, and committed to follow-through.
• Professional demeanor and ability to interact effectively with all levels of staff.

Additional Job Details

• Remote Type: Hybrid.
• Work Location: 90 Blossom Street.
• Scheduled Weekly Hours: 40.
• Employee Type: Regular.
• Work Shift: Day (United States of America).

Pay

The base pay range for this position is $20.84 - $29.79/hourly grade 4. Any offer extended will take into account your skills, relevant experience if applicable, education, certifications, and other essential factors.

Benefits

We offer comprehensive benefits, career advancement opportunities, differentials, premiums, and bonuses as applicable, and recognition programs designed to celebrate your contributions and support your professional growth.