Staff Assistant II – Office of the Associate Dean for Undergraduate Studies

About the role

The College of Education, Health, and Human Sciences (CEHHS) seeks a highly professional and experienced staff assistant to work in a team-based environment. This position requires a high level of confidentiality. The successful candidate will primarily assist with administrative tasks, clerical support, and day-to-day operations dealing with USU’s teacher education programs, college graduation, and Utah State Board of Education educator licensure. This is a full-time position, Monday – Friday.

Responsibilities

• Processes applications for students’ admission into various education programs.
• Records results of the security background clearances for each student’s personal records.
• Records and analyzes test scores (ETS, Pearson) for the students in all teacher education programs.
• Affords assistance to students, staff, and superiors with Utah State Board of Education Comprehensive Administration of Credentials for Teachers in Utah Schools (CACTUS) database.
• Provides administrative support for all recruiting events and recruiting materials.
• Collaborates with ambassador participation in recruiting events including CEHS week activities.
• Coordinates visits to concurrent enrollment classes.
• May work independently to provide high-level administrative support to a large or complex program (e.g., degree completion audit).
• Affords assistance with the university and College of Education and Human Services graduation events.
• Affords support to dean’s office staff with donor gifts and communications.
• Documents distribution through Box.
• Role statement and annual review tracking and filing.
• Newsletters and college ListServ recipient lists.
• Orders and manages inventory of Dean’s office swag.
• Sorts and distributes mail.
• Composes and emails acceptance letters for students who are approved for and accepted into non-teaching programs/majors in CEHS.
• Provides guidance and support to student workers.
• Collaborates with communications team to support social media content creation.
• Other duties as assigned.

Qualifications

• Minimum Qualifications: Two years of experience in an office setting or an associate degree/vocational training is required. Good understanding of the English language; excellent written communication skills, including spelling, grammar, and letter writing; excellent proofreading skills.
• Preferred Qualifications: Familiarity with USU’s Banner system, Degree Works, Argos, Box. High level of competence with Excel.

Benefits

This position includes excellent benefits such as 13 paid holidays; 12 days of vacation and 12 days of sick leave per year; 50% tuition reduction for employee, spouse, and dependents; competitive health benefits packages and a generous contribution toward your retirement.