Administrative Assistant II - Undergraduate Studies

To provide administrative support and assist with office management activities within the Unit.

Responsibilities

• Assists with coordinating and scheduling meetings, events, projects and other office-related activities as assigned.
• Prepares various reports, as assigned.
• Identifies administrative needs within the Office and develops appropriate recommendations.
• Analyses procedures and workflows related to the Office and recommends improvements.
• Interfaces with various units, academic centres and other internal and external agents on a daily basis to source and disseminate information.
• Interprets and applies laws, rules, and regulations applicable to the University in the performance of duty.
• Undertakes projects and special assignments.
• Performs other related duties, as assigned.

Requirements

• Advanced Diploma in Business / Office Administration or equivalent. (Bachelor's Degree in a Social Sciences field will be considered an asset.)
• Minimum of five years of relevant work experience.

Skills

• Proficient in office management.
• Ability to coordinate work efforts.
• Sound knowledge of the University's business/environment and policies and procedures.
• Sound knowledge of the Unit's systems and processes.
• Sound knowledge of the MS Office Suite/related software.
• Knowledge of research methodologies and ability to conduct research/surveys.
• Excellent interpersonal, communication and customer service skills.
• Ability to work effectively in a team environment.
• Project management skills.
• Analytical and problem-solving skills.

Deadline: 21 August 2026