Administrative Assistant II - School of Education

About the role

Reporting to the Dean or Associate Dean, the central focus of the Administrative Assistant II is serving as a receptionist and providing administrative support. This position specifically supports the Dean's Office and the Office of Field and Clinical Experiences to ensure they function efficiently and effectively. This position works in an exciting, fast-paced, and challenging environment that involves multitasking and managing a variety of projects and requests.

Responsibilities

• Provides administrative support and assistance to the Dean, Associate Dean, and Director of the Office of Field and Clinical Experiences and Educational Partnerships, including making appointments, scheduling meetings, maintaining calendars and email
• Places, answers, screens, and directs telephone calls, providing information or referral as required
• Affords assistance to the public by providing general information by telephone, mail, or in person
• Takes comprehensive meeting minutes
• Manages daily operations of the School of Education including maintenance of office supplies
• Develops and prepares materials for meetings and other events for the School of Education
• Presents correspondence, presentations, charts and coordinates various activities or events for the Dean, Associate Dean, and Director of the Office of Field and Clinical Experiences and Educational Partnerships. This includes handling of confidential information
• Maintains office files
• Affords assistance as needed with the planning and execution of events including coordinating use of facilities and space on campus and collaborating with campus partners
• Performs other related duties as assigned

Requirements

• 2 Year/Associate Degree
• One or more years of related experience supporting multiple people or departments

Qualifications

• Preferred Qualifications: 4 Year/ Bachelor Degree
• Experience working in a college or university setting

Skills

• Knowledge of various PC applications
• Knowledge and application of customer service skills (adaptability, positive attitude, and dependability)
• Knowledge and application of communication skills (listening actively, communicating clearly, solving problems)
• Ability to learn various applications, college computing systems, and software
• Ability to perform accurate work with attention to detail
• Ability to work independently and collaboratively as determined by the situation
• Ability to compose, punctuate, proofread, and summarize materials
• Ability to maintain confidentiality and sensitive information
• Ability to respond to various audiences accurately and calmly
• Ability to use sound judgement under pressure
• Ability to promptly and proactively follow through on tasks and close the loop
• Ability to anticipate needs and plan ahead
• Ability to quickly assess needs and determine solutions
• Skills in collaboration, interpersonal communication, and relationship building
• Proficient in oral and written communication
• Skills in various software platforms including Banner and Microsoft Office Suite
• Skills in organizational, task, and time management
• Excellent communication and human relations skills
• Demonstrated commitment to the mission, vision, and values USG Core Values

Benefits

The proposed salary range for this position is $34,800 - $41,700; Salary offer will be dependent on candidate's experience and qualifications, internal equity considerations, budget availability, and salary administration guidelines.

Pay

$34,800 - $41,700

Schedule

N/A

Conditions of Employment

• Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer.
• Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC).
• Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check.
• Applicants may be subject to a pre-employment drug test.
• Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.
• Equal Employment Opportunity

USG Core Values

• Integrity
• Excellence
• Accountability
• Respect

Freedom of Expression

• Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom

Background Check

• Position of Trust + Education

Other Information

• To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=300863&PostingSeq=1
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