Staff Assistant - Colorado Springs Airport

About the role

Staff Assistant – Colorado Springs Airport. This executive support position provides high-level support to the Director of the Colorado Springs Airport, performing complex administrative duties and coordinating operational programs. Location: Airport, City of Colorado Springs, CO. Job Type: Classified – Full Time. For questions, contact Katie McLaughlin at katie.mclaughlin@coloradosprings.gov. See the City of Colorado Springs Class Specifications page for more details.

Responsibilities

• Compose and prepare correspondence and reports for both internal and external use, including agenda requests, memorandums, letters, training materials, and maintain confidentiality related to Director communications and records.
• Serve as the liaison between the Office of the Airport Director, other City departments, Airport Advisory Commission, boards, committees, and external partners.
• Coordinate, monitor, and participate in projects and functions to support the Director.
• Coordinate assigned services and program activities with other City staff, external organizations, and the public.
• Respond to and resolve inquiries and complaints; respond to requests for information.
• Coordinate and execute department staff meetings (in-person and virtual) and employee engagement initiatives, including developing agendas and presentations, managing logistics, and recording and distributing meeting materials and resources.
• Organize staff meetings and off-site conferences and workshops; make reservations and travel arrangements; prepare travel advance requests and expense summaries; develop agendas, record transactions, compile information, and track assignments.
• Provide assistance in the development of assigned budget; collect and analyze financial data, and monitor expenditures.
• Support continuous improvement efforts related to administrative processes, communication workflows, and operational efficiency within the department.
• Other duties as assigned.

Requirements

High school diploma or GED supplemented by additional specialized training in secretarial sciences, accounting, or other related field; five years of full-time administrative support experience, including experience in an executive support role.

Qualifications

• Experience as an executive assistant.
• Experience developing budgets, maintaining expense accounts, and completing purchasing.
• Experience working in a municipal government setting.
• Experience in event planning.

Skills

• Expert knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Knowledge of public-sector and Airport clerical and accounting procedures.
• Knowledge of proper English usage, spelling, punctuation, and grammar.
• Ability to establish and maintain effective working relationships.
• Ability to maintain confidentiality and use good personal judgment and discretion.
• Ability to communicate clearly and concisely, orally and in writing.
• Strong customer service commitment and excellent interpersonal skills.

Pay

$28.54 – $34.27 per hour.