Staff Assistant

About the role

The Duke Occupational Therapy Doctorate (OTD) Division seeks a Staff Assistant to support day-to-day operations and key program initiatives. The role involves serving as a central point of coordination for administrative functions, events, and faculty, staff, and student support.

Responsibilities

• Manage complex calendars for the Division, coordinating meetings and events
• Support the planning and implementation of events (e.g. graduation), including logistics, catering, budgeting, and onsite coordination
• Coordinate administrative operations by managing calendars, scheduling meetings, preparing materials, and supporting divisional leadership
• Support faculty and staff through onboarding coordination, travel arrangements, and maintaining functional office and learning environments
• Manage communications and documentation by drafting correspondence, preparing reports, and recording/distributing meeting minutes
• Process payments, track expenses, manage vendors, and monitor budgets
• Support coordinating Orthopaedic Hybrid Grand Rounds and core curriculum activities, including scheduling presenters, managing attendance tracking, preparing rotation and schedules

Requirements

• Associate’s degree or equivalent experience
• Strong organizational and time management skills
• Ability to manage multiple tasks and priorities with minimal supervision
• Strong written and verbal communication skills
• Experience supporting administrative or operational functions

Preferred Qualifications

• Bachelor’s degree
• Experience in higher education, academic programs, or healthcare settings
• Experience with event planning and logistics
• Familiarity with Duke systems (e.g., Concur, Buy@Duke) or similar platforms

Other Requirements

• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• First 90-days full-time onsite presence required with option to shift to 3 days in/2 days work from home hybrid option.

Pay

Anticipated Pay Range: USD $19.80 to USD $30.63 annually.

Benefits

Duke University offers comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/.

Equal Opportunity Employer

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status.

Essential Physical Job Functions

All members of our community have a responsibility to uphold these values. Essential physical job functions include:

• Standing for extended periods
• Walking
• Reaching
• Handling objects
• Using hands to grasp or manipulate
• Speaking
• Hearing
• Seeing