Staff Assistant

Key Responsibilities

• Strategic Planning Support & Projects
• Executive Communication
• Executive Calendar Management
• Staffing/Req Management
• Voice of Frontline, Employee & Customer Initiatives
• CEO | Board Level Planning
• Conference & Training Management
• Real Estate Management
• Stakeholder Coordination
• Operational Efficiency
• Large-scale Event Planning
• Travel and Expense Management
• Standards Development and Leadership
• Reporting, Presentation & Document Management

Qualifications

• Seasoned Assistant: 10+ years of corporate administrative support experience in a high-visibility environment. 5+ years successfully supporting C-Suite/executive leaders (supporting technology executives is highly preferred).
• Early Career/High Potential: 1–3 years of professional office experience, professional internships, or a strong track record of high-impact campus leadership (e.g., Student Government, peer advising, or university employment).
• Bachelor’s degree preferred or equivalent practical professional experience.
• Ability to support multiple competing priorities and execute end-to-end planning for timely delivery of key deliverables to the CEO, Executive Leadership Team, and/or the Board of Directors.
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
• Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, and Teams) with the agility to quickly learn and adopt new technologies and systems.
• Strong organizational skills reflect the ability to perform and prioritize multiple tasks seamlessly with strict attention to detail, data integrity, and accuracy.
• Strong written and verbal communication and proofreading skills, with the ability to maintain absolute confidentiality when handling sensitive C-level topics.
• Ability to analyze information, identify trends, and develop basic insights to inform leadership actions.
• A highly resourceful team player who is equally effective working independently, always maintaining composure and a high degree of professionalism.
• Ability to work flexible hours as dictated by the needs of the business for executive projects, weekend releases, and meetings.