Staff Analyst

About the role

Location: 611 Walker St, 10th floor. Workdays & Hours: M‑F, 8 am – 5 pm* (subject to change).

Responsibilities

• Serve as primary support to management in the Accounts Payable (AP) group of the Financial Reporting & Operations Division.
• Support and assist the Senior Division Manager (SDM) in coordinating and reviewing procedures related to accounts payable.
• Assist the SDM in implementing the SAP Ariba invoice process and other new processes.
• Provide Citywide SAP training for the AP module and perform/authorize access reviews.
• Act as liaison for external and internal audits on AP‑related items.
• Prepare weekly, monthly, and yearly AP reports.
• Maintain AP shared mailboxes (archive, add, remove users, etc.) and AP logs.
• Manage the Ariba mailbox and handle invoicing issues post‑go‑live for all departments.
• Create and maintain various AP templates, such as reconciliations and departmental communications.
• Train new employees on FIN‑AP business processes.
• Provide recommendations by analyzing and interpreting financial data (budgets, general ledgers, accounting documents, etc.) and conducting comparative analyses.
• Work with the SDM to develop and update the AP training manual and related processes.
• Develop or update internal flow processes for centralized departmental functions (e.g., electricity, natural gas, telecom).
• Increase productivity by streamlining accounting processes and coordinating information requirements.
• Perform other duties as requested by division and department management.

Minimum Requirements

• Education: Bachelor’s degree in Business Administration, Public Administration, or a directly related field. Graduate degrees may substitute for experience on a year‑for‑year basis.
• Experience: Three years of professional administrative, financial, or analytical experience related to the duties. Professional experience may substitute for education on a year‑for‑year basis.
• License Requirements: None.

Preferences

• Comprehensive, practical knowledge of Accounts Payable with strong analytical judgment.
• Excellent organizational, verbal, and written communication skills; ability to work effectively with all management levels.
• Advanced proficiency in Microsoft Excel, PowerPoint, Access, and similar reporting tools.
• Ability to work in a team environment.
• High attention to detail and strong analytical/problem‑solving abilities.
• Capability to apply specific guidelines, internal controls, and methodologies.
• Skill in analyzing and maintaining large quantities of financial data.
• Ability to work independently under strict deadlines.
• Strong workload organization and prioritization of multiple responsibilities.
• Preference given to eligible veteran applicants who meet the qualifications.

Working Conditions

The position is performed in a normal office environment with typical walking, standing, and desk work. No major sources of discomfort are expected.

Pay

Pay Grade: 26. Salary is determined based on the candidate’s qualifications and the pay rates of other employees in this classification.

Schedule

Standard work schedule is Monday through Friday, 8 am to 5 pm, subject to change.

General Information

• Selection/Skills Tests Required: None (the department may administer a skills assessment test).
• Safety Impact Position: No.
• All new hires and rehires must pass a pre‑employment drug test, a physical examination, and verification of provided information.