Staff Accounting Assistant - Administrative

About the role

This position will provide administrative support to the Finance & Corporate Planning team and will be filled at a non-exempt 4 - 7. The ideal candidate will be motivational, engaging, supportive, proactive, efficient, and capable of maintaining confidentiality while supporting the department's daily operations.

Responsibilities

• Provide direct administrative support to all financial coworkers in a manner that encourages and builds mutual trust, respect, and cooperation among team members
• Scheduling events, meetings, programs, and activities
• Establishing and maintaining positive, collaborative relationships with each team member
• Assist leadership and Employee Engagement team in aligning the department's mission and goals
• Fostering a positive work environment - one that fosters camaraderie, encourages collaboration while providing comprehensive office and administrative support to the Financial Budgeting team of approximately 60 people
• Help create engaging employee team buildings, wellness programs focused on healthy lifestyles
• Continually assess the needs and interests of all employees
• Create team meetings and events flyers
• Performing day-to-day administrative tasks such as maintaining information files and processing paperwork
• Schedule meetings, process expense reports, coordinate travel arrangements, team buildings and wellness initiatives for department staff
• Coordinate logistics for employee appreciation, training, events, meetings, programs, and activities, ordering meals, beverages, supplies, etc.
• Ensure audio and visual systems are set up and ready for the meetings, problem-solving
• Welcoming guests, meeting and events set-up, order meals and confirming/contacting attendees/speakers
• Reserve meeting space on and off site
• Prepare meeting agendas, take minutes, and follow up on action items
• Handle incoming calls, emails, and correspondence, directing them to the appropriate team members
• Manage office supplies and ensure the department is well-equipped
• Support the team with data entry, analysis, and reporting tasks as needed
• Perform other administrative duties assigned to support the efficient operation of the department

Qualifications

• High School diploma required
• Associate degree required
• Bachelor's degree preferred

Skills

• Strong written, oral and motivational communication
• Proven ability to build rapport with ease and to work collaboratively with team and individuals
• Organizing, planning and prioritizing work
• Strong ability to work independently and within a collaborative and positive team environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with accounting software
• Strong organizational and time-management skills with the ability to prioritize tasks effectively
• Facilitating and coordinating team events and meetings
• Attention to detail and accuracy in work
• Ability to maintain confidentiality and handle sensitive information

Behaviors

• Positive and open disposition
• Exemplifies Our Values
• Dependable - meets established deadlines, follows through on commitments
• Team Focused and Supportive - solve problem in a positive and effective manner
• Possesses effective listening skills
• Displays a positive attitude
• Effectively engages and interacts with team members
• Able to organize and prioritize
• Ability to work with minimal supervision