Administrative Assistant - Accounting

Pay: $17.00/hour

Responsibilities

• Maintains confidentiality with regard to accounting departmental issues.
• Updates and maintains log information in Excel for the following: purchase requests, check requests, purchase orders, and check receipts. Updates information as needed, in accordance with Agency policy and procedures, in an accurate and timely manner.
• Updates utility check list spreadsheet in Excel with invoicing date and amount due to ensure all utility bills are received and processed on time.
• Ensures all delivery receipts/packing slips are received from all locations. Accurately matches backup paperwork to the open purchase request/purchase order.
• Matches purchasing invoices to open purchase request/purchase orders and logs invoice information into purchase order log in an accurate and timely manner.
• Enters invoice information for Accounts Payable and Purchasing into Accounts Payable Excel data entry template. Attaches completed template to invoice to forward to AP/Purchasing for review and approval in an accurate and timely manner.
• Enters coded invoices into Financial Edge for Purchasing and Accounts Payables in an accurate and timely manner.
• Copies and files purchasing invoices and all backup paperwork for purchasing files in an accurate and timely manner.
• Copies all four (4) part Administration breakout invoices and backup for accounts payable and files in appropriate bank account tray for open payables filing.
• Responsible for matching accounts payable checks with invoice payment stub and mails out on a weekly basis. After mailing checks, files check stub and backup in Accounts Payable files in an accurate and timely manner.
• Gathers and copies Accounting Department’s ACA documentation in an accurate and timely manner. Maintains ACA files in an accurate manner.

Requirements

• High School diploma or equivalent required.
• Associate’s degree in Business Administration, Accounting, or Bookkeeping preferred.
• Two to three years Accounting experience preferred.
• Must be proficient in both Microsoft Word and Excel.
• Must possess strong organizational skills and be detail oriented.
• Must have the ability to effectively work with Agency employees and outside contacts.

Benefits

• Medical and prescription insurance
• Dental and life insurance
• Long-term disability insurance
• 403(b) retirement plan
• Tuition reimbursement
• Wellness program and incentives (including FitThumb Wellness App)
• Public Service Loan Forgiveness eligibility
• Paid time off, including:
  • 8 paid holidays
  • 10 vacation days per year
  • 10 personal/sick days per year