Staff Accountant (Full-Time Remote or On-Site)

About the role

The accountant is responsible for the accurate and timely management of financial transactions and reporting. This position prepares reconciliations and journal entries, assists with accounts payable, supports month-end closing processes, and ensures compliance with Generally Accepted Accounting Principles (GAAP).

Responsibilities

• Process vendor invoices and prepare accounts payable for payment.
• Enter cash receipts and cash disbursements into the accounting system.
• Assist with the preparation and posting of journal entries, account reconciliations, and month-end close activities.
• Maintain accurate general ledger account activity, including reviewing transactions, supporting documentation, account coding, and department classifications.
• Support monthly financial reporting by preparing schedules, reconciling accounts, and assisting with variance explanations as requested.
• Assist with hospital accounting functions, including accounts payable support, accruals, prepaid expenses, fixed assets, cash activity, and interdepartmental allocations.
• Support budget preparation by compiling historical expense data, updating department schedules, and assisting with data entry into budget templates or accounting systems.
• Assist with capital asset tracking, including maintaining fixed asset records, supporting capital project documentation, and reconciling capital expenditures to the general ledger.
• Support grant accounting and nonprofit fund accounting by tracking grant-related revenues and expenses, maintaining supporting documentation, and assisting with required reporting.
• Assist with cost report, audit, and compliance-related requests by preparing schedules, gathering documentation, and ensuring accounting records are complete and accurate.
• Maintain accurate accounting system records, including general ledger structure, department codes, account mappings, and supporting crosswalks.
• Work collaboratively with finance, revenue cycle, payroll, purchasing, and department leaders to research accounting discrepancies and ensure transactions are recorded properly.
• Participate in process improvement efforts related to accounting workflows, internal controls, reconciliations, documentation, and financial reporting.
• Maintain confidentiality of financial, employee, vendor, and patient-related information in accordance with hospital policies and applicable regulations.
• Other duties, as assigned.

Requirements

• Adheres to dress code; appearance is neat and clean.
• Maintains confidentiality at all times.
• Reports to work on time and as scheduled.
• Wears identification badge while on duty.
• Maintains regulatory requirements, including all state, federal, and local regulations.
• Represents the organization in a positive and professional manner at all times.
• Complies with all organizational policies and standards regarding ethical business practices.
• Communicates the mission, ethics, and goals of the organization.
• Participates in performance improvement and continuous quality improvement activities.
• Attends regular staff meetings and in-services.

Qualifications

• Associate’s degree in accounting or related field; a Bachelor’s or related advanced degree is a plus.
• Minimum of 2-5 years of experience required, preferably within the healthcare services industry.
• Experience in acute care, hospital inpatient, and healthcare operations is preferred.

Skills

• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficiency with Excel and Word.
• Good knowledge of finance terminology and processes.
• Good math skills and the ability to spot numerical errors.
• Strong organizational and interpersonal skills.
• Ability to determine an appropriate course of action in more complex situations.
• Ability to work independently, exercise creativity, be attentive to detail, and maintain a positive attitude.
• Ability to manage multiple and simultaneous responsibilities and prioritize scheduling of work.
• Ability to maintain confidentiality of all medical, financial, and legal information.
• Ability to communicate effectively, both orally and in writing.
• Ability to handle difficult situations involving patients, physicians, or others in a professional manner.

Physical Requirements and Environmental Conditions

• Prolonged periods of sitting at a desk and working on a computer.
• Occasional after-hours calls may occur.
• Must be able to access, find, and navigate each department at the organization.
• The position requires light to moderate work with 50 pounds maximum weight to lift and carry.
• Position requires reaching, bending, stooping, and handling objects with hands and/or fingers, talking and/or hearing, and seeing.