Staff Accountant- Fixed Asset and Utilities

Fixed Asset Duties

• Develop, implement and monitor a system of controls for the recording of and disposition of fixed assets.
• Cook with IT and Central Purchasing teams to assign tag numbers to all fixed assets and vehicles.
• Record fixed asset acquisitions and dispositions in YARDI (accounting system) and ensure supporting Roll Forwards roll.
• Reconcile the balance in the fixed asset subsidiary ledger to the general ledger.
• Calculate and record depreciation for all fixed assets.
• Conduct periodic impairment reviews for intangible assets.
• Provide management recommendation for asset dispositions.
• Ensure timely transfer entries for Rental Assistance Demonstration (RAD) conversions.
• Track Agency and Instrumentalities expenditures for fixed assets in comparison to the capital budgets.
• Prepare audit schedules relating to fixed assets and assist auditors with their inquiries.
• Conduct ad hoc analyses related to fixed assets upon request.

Utilities Duties

• Develop, implement and maintain a utility register that includes account numbers, meter numbers, addresses and monthly usage.
• Maintain billing spreadsheets to ensure accuracy in readings and charges.
• Identify and assist in resolving utility needs.
• Ensure all utility invoices are processed on a timely basis including data entry and bill uploads.
• Cook with the Controller to work with utility companies to reconcile all utility accounts ensuring credits held are posted to the appropriate addresses.
• Track missing utility bills and invoices.
• Implement automated billing to allow for automated ingestion of bills from utility companies.
• Ensure all bills are scanned and uploaded in YARDI.

Other Duties

• Month end and year-end close duties including journal entries and variance analyses.
• Monthly balance sheet reconciliations.
• Collaborate with the Warehouse team and conduct physical inventory.
• Aid with month and year end close including journal entries and account reconciliation and analysis.
• Aid with the preparation of the financial reporting to Management, HUD and the Board of Commissioners.
• Aid with year-end audits e.g. Financial, SEMAP, PHAS and all other Governmental audits.
• Perform additional duties as assigned.