Staff Accountant - Data & Compliance
POSITION OVERVIEW
The Staff Accountant - Data & Compliance supports the organization’s growth and sustainability by managing financial contracts and the intersection of financial, programmatic, and fundraising data.
ESSENTIAL FUNCTIONS & DUTIES
Prepare and post monthly contract billings, including EEC, EEC administration, EEC ARPA, CCC, Nutrition, ASOST-S, Earmark Grant, Mass Cultural, Mass Mentoring, DPH PPP, DPH STRIVE, EATS Grant, AdCare (DPH), and United Way.
Support the financial management of GIBL’s substantial School Age Child Care program through collaboration with the School Age Bookkeeper and maintenance of GIBL’s data in the state’s portal system and follow-up to ensure receipt of funds.
Perform daily postings, including Square parent fees, fundraising, invoices, parent fee payment deposits, and cash sweeps.
Ensure contracts are up to date and properly maintained in the Sage system to support accuracy, compliance, and recordkeeping.
Manage front desk operations, greet visitors, handle inquiries, and direct them to the appropriate staff during program hours.
Absorb program staff with checking youth in and out of the daily program.
Provide front-facing support to parents by collecting fees.
Oversee the coordination of snack menus, deliveries, and the distribution schedule.
Maintain a clean and welcoming physical space to create a strong first impression for youth, families, and guests.
Other related duties as assigned.
ACCOUNTING FUNCTIONS
Perform monthly bank reconciliations for PayPal, First Citizens Bank (2 accounts), EB (Moyer/MMK/checking), and sweeping.
Perform monthly postings for prepaid health insurance, dental insurance, and life insurance.
Monitor banking daily for incoming funds and obtain & process cash receipts using Sage accounting software.
Aid in check deposits for incoming funds via direct mail.
Assist with the annual audit process by coordinating and providing required financial documentation, including contracts, invoices, and disbursement records, to ensure timely and accurate completion of audit requirements.
Support the Finance Director with assigned finance and accounting tasks, including filing, preparing bank deposits, obtaining postage (if needed), and scanning billing documents to Accounts Payable staff.
CORPORATE COMPLIANCE
Develop and maintain compliance procedures & requirements for the SACC program and other key contracts, ensuring accounting practices align with applicable compliance requirements.
Create organization-wide guidance and resources to support consistent compliance with contractual and program requirements.
Oversee documentation by program staff for billing and compliance purposes.
Proactively report, both financially and from a program compliance perspective, on contract statuses & deficiencies.
DATA MANAGEMENT
Collaborate with the COO to build a data program that synthesizes GIBL’s metrics across programs, finance, and development.
Develop a thorough understanding of the current data tracking processes and identify areas for improvement.
Build reports and reporting structures to inform financial decisions and fundraising activities with key metrics.
Collaborate with the Data Coordinator to ensure proper tracking and data management practices.
REQUIRED QUALIFICATIONS
Education: Associate's or Bachelor's degree in Accounting, Finance, or a related field is preferred. Equivalent years of relevant work experience may be considered in lieu of formal education.
Experience: Minimum of two years of experience in finance or general accounting at any level, preferably in a nonprofit environment.
Qualifications: To be optimally successful in this role, the ideal candidate will have the following qualifications:
Strong knowledge of accounting practices & procedures, including GAAP.
Strong mathematical/financial analysis skills.
Attention to detail.
Strong organizational skills, especially related to maintaining documentation and financial records for posterity and compliance.
Desire to advance the mission of GIBL.
Passion for serving the community and empowering girls to be Smart, Strong, and Bold.
Desire and ability to work seamlessly on a team and collaborate on day-to-day processes as well as continuous improvement.
Ability to work independently.
Ability to work on-site at the Lynn office two to three days per week, as deemed necessary by the Finance Director.
DESIRABLE SKILLS, QUALITIES, AND ABILITIES
Familiarity with Sage accounting platform is a plus.
Hands-on knowledge of nonprofit accounting standards is preferred.