Staff Accountant

About the role

This role is ideal for someone who is detail-oriented, execution-focused, analytical, and highly accountable and can drive accurate execution, maintain financial rigor, and support a fast-paced finance organization in a rapidly evolving environment.

Responsibilities

• Prepare and post journal entries for accruals, prepaids, fixed assets, and other recurring close activities.
• Maintain close calendars, checklists, and supporting documentation to ensure timely completion of month-end activities.
• Develop and maintain accounting SOPs and documentation as processes evolve.
• Own assigned balance sheet reconciliations, including bank accounts, merchant processors, credit cards, and intercompany accounts.
• Support multi-channel revenue reconciliations across Shopify, Amazon, wholesale, and other sales channels.
• Auxiliary with implementation and ongoing operation of reconciliation tools and supporting technologies.
• Investigate discrepancies, document findings, and escalate unresolved issues appropriately.
• Perform variance analysis by comparing actual results to budget and forecast expectations.
• Draft variance explanations and support FP&A and Controller reporting requirements.
• Auxiliary with accounts payable processes, invoice matching, coding reviews, and exception management.
• Collaborate with offshore accounting resources to ensure timely and accurate completion of assigned deliverables.
• Own equity administration activities, including maintaining cap table accuracy, managing Carta records, supporting option grants, and coordinating equity-related reporting and documentation.
• Administer state and local tax compliance requirements, including payroll withholding registrations, unemployment insurance accounts, and related agency filings.
• Partner with Payroll, HR, and external providers to ensure employee tax registrations and reporting obligations are maintained across all operating jurisdictions.
• Monitor compliance deadlines, maintain supporting documentation, and coordinate responses to state agency notices, audits, and information requests.
• Maintain audit-ready documentation and supporting schedules for corporate compliance, equity, and tax-related activities.
• Auxiliary with audit requests, lender reporting requirements, and preparation of supporting schedules as needed.
• Support ongoing process improvements and automation initiatives related to compliance, reporting, and corporate administration.
• Leverage AI tools to improve documentation, research, workflow efficiency, and operational effectiveness while maintaining appropriate human review standards.
• Partner with Accounting leadership and FP&A to support financial reporting, variance analysis, and close activities.
• Collaborate with Accounts Payable, Finance Operations, Payroll, HR, and offshore accounting teams to ensure accurate transaction processing, compliance, and reconciliations.
• Collaborate across Finance, Operations, Technology, external auditors, and third-party service providers to maintain financial accuracy, operational efficiency, and audit readiness.

Qualifications

• 2–3 years of accounting experience, preferably within public accounting, audit, or a high-growth corporate environment.
• Experience with NetSuite or a comparable ERP system, as well as advanced Excel and Google Sheets functionality.
• Strong accounting, reconciliation, analytical, and documentation skills.
• Ability to research issues, solve problems, and execute with a high degree of accuracy and ownership.
• Demonstrated ability to manage multiple priorities, work cross-functionally, and maintain strong attention to detail in a fast-paced environment.
• Public accounting or audit experience, including Big 4 or regional firm exposure.
• Experience with Blue Onion, Ramp, Shopify, Amazon Seller Central, Carta, or similar finance and reconciliation platforms.
• Strong understanding of e-commerce, CPG, retail, or multi-channel business models.
• Experience supporting equity administration, cap table management, payroll tax compliance, or corporate compliance activities.
• Demonstrated proficiency using AI tools such as ChatGPT, Claude, or similar technologies to improve productivity and workflow effectiveness.
• Bachelor’s degree in Accounting or Finance; CPA candidate preferred.