Staff Accountant

About the role

We are looking to hire a Staff Accountant who will assist with general accounting and the month-end close process. In this role, you will work with Account Managers and Partners to address daily client finance questions, perform daily accounting tasks with a strong attention to detail, and carry out relevant administrative duties such as responding to clients via email regarding invoices and payments. You will also work closely with our Controller and CFO to prepare monthly financial statements.

Responsibilities

• Maintain and update accounting records and files
• Review and record expenses from RAMP, corporate cards, and Bill.com for approvals of bill-back expense invoices
• Organize and maintain client files with supporting accounting/expense backup
• Manage Accounting inbox to respond to questions/requests from clients and account managers related to invoices, expenses, project codes, and remaining budget
• Update master list of client records
• Create monthly retainer, project, and pre-bill invoices
• Assist with bi-weekly Accounts Receivable Aging report with Partners to manage collections and communicate with clients regarding past due invoices
• Post transactions and categorize records in the general ledger (QuickBooks experience required)
• Reconcile bank statements and post daily cash transactions/deposits
• Analyze transactions with internal and external stakeholders; coordinate with internal team on monthly travel, Uber/transportation spend, UPS/RDS, shipping, and other reimbursable expenses
• Add new vendors to Bill.com; collect new vendor files including Form W9, billing contact, and payment information
• Prepare documents for annual audit and tax/compliance filings, including 1099s in January
• Apply new accounting policies and ensure compliance with rules and regulations
• Report to the Controller and work to improve financial processes; support Controller to prepare month-end, quarter-end, and year-end reporting

Requirements

• 2-4 years of relevant accounting experience
• Excellent use of Microsoft Office Word and Excel; very good with spreadsheets
• Knowledge of QuickBooks Online or another accounting system is required
• Good math skills
• Strong attention to detail
• Strong organizational and communication skills
• Confidentiality and integrity
• Degree in Accounting is a plus
• Thrives in a fast-paced, collaborative environment

Schedule

Hybrid (1-2 days in NYC HQ office, as needed).

Pay

Annual compensation: $60,000 - $75,000 (commensurate with experience).