Staff Accountant

Benefits: 401(k)401(k) matchingCompany partiesCompetitive salaryHealth insurancePaid time offProfit sharing Staff Accountant & People Ops Administrator (ADP QBO Procore) — Controller Track Location: Orlando, FL 32819 Type: Full-time Reports to: Controller Team: Lean back office (Controller + you) supporting :40 employees The role We’re bringing accounting and HR administration fully in-house. This role is for a hands-on operator who can run core accounting workflows, support payroll and HR admin, and improve systems through automation and process design. You’ll partner directly with our Controller and have a clear growth path into expanded responsibility over time. This is not a “keep the seat warm” job. It’s real ownership, fast learning, and measurable outcomes. What You’ll Own (Accounting) Accounts Payable + Vendor Management Own AP intake and processing: coding, approvals, vendor communication, documentationMaintain clean vendor/subcontractor files and consistent controlsBuild a predictable weekly AP rhythm and reduce fire drills Payroll Support (ADP) Coordinate payroll inputs and cutoffs (time/changes/deductions) for :40 employeesSupport payroll processing with ADP and resolve payroll issues quickly and accuratelyTrack and process employee changes that impact payroll/benefits Bank Feeds + Reconciliations (QBO) Manage transaction hygiene: receipts, coding rules, approvals, follow-upsMonthly bank and credit card reconciliations with clean supporting schedules Month-End Close Support Execute close checklist items, supporting schedules, and reconciliationsHelp produce timely month-end financials with fewer surprises Construction Ops Finance Support (Procore + QBO) Support job-costing workflow and ensure proper coding/visibilityPartner with PMs to keep cost data clean and actionable What you’ll own (HR Admin / People Ops) This is operational HR administration, not “HR strategy.” Onboarding logistics: paperwork, checklists, file setup, systems access, first-week readinessOffer letter/admin support: templates, e-sign, document collectionBenefits/admin coordination: employee changes, enrollments, vendor coordinationMaintain employee files, acknowledgements, compliance items, key dates Automation & streamlining (core expectation) We want someone who does the work and improves the work: Standardize intake (shared inbox/forms), naming conventions, and documentationCreate SOPs, checklists, and recurring task cadences (AP, payroll, close, onboarding)Build approval routing and reduce back-and-forthImprove reporting visibility (aging, close status, issue trackers, dashboards) Tech stack Payroll: ADP Accounting: QuickBooks Online (QBO) Operations/Job Costing: Procore (integrated with accounting workflow) What we’re looking for Required 5–10 years accounting operations experience (construction a plus, not required)Strong AP + reconciliations + month-end support fundamentalsExperience coordinating payroll runs (ADP experience preferred)High ownership, accuracy, and deadline discipline (you close loops)Tech-forward: comfortable learning systems quickly and improving workflowsStrong communicator with vendors, PMs, and leadership4 year accounting related degree Preferred QBO power-user (bank rules, recurring transactions, audit trails, reporting)Procore exposure or job-costing familiarityHR admin experience (onboarding/benefits coordination)Experience documenting processes and implementing automation What success looks like (first 90 days) AP is predictable, clean, and current—no vendor surprisesPayroll support runs smoothly with clean cutoffs and minimal correctionsReconciliations are timely and month-end close stays on scheduleOnboarding is consistent and documented (no “tribal knowledge”)You implement 3+ workflow improvements that reduce manual work and rework Compensation & growth Competitive salary + benefits based on experienceHigh visibility, real responsibility, and a clear runway into senior accounting/Controller-track work